2024 02 19

[seanmcilroy29]

2024 02 19

Time 0830 PST / 1630 BST - See the time in your timezone https://everytimezone.com/s/a8399b00

• Chair – Chris Adams (The Green Web Foundation)
• Chair - Lisa.McNally (Thoughtworks)
• Chair - Michael Mueller (Re-cinq)
• Convener – Sean Mcilroy (Linux Foundation)

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Recordings

The Working Group Meeting is recorded and is available for members to review until the next scheduled meeting.

Roll Call

Please add 'Attended' to this issue during the meeting to denote attendance.

Any untracked attendees will be added by the GSF team below:

• Full Name, Affiliation, GitHub username (optional)

Agenda

• Approve Agenda / previous minutes 2024 02 05 #66

Breaking the Policy WG roadmap down

• Review spreadsheet
• Circulate with all members?

Updates

Partner Review - Decarbonising the Use-Phase of Connected Devices

• Delegate the review to a sub-group to share feedback with the Carbon Trust
  See the thread in the policy wg mailing list
• Link to Google Drive folder

Open Issues

• Partner Review - Decarbonising the Use-Phase of Connected Devices #67
• [PRESS RELEASE] SustainableIT.org Partnership #68
• Policy Manual #69
• Proposal to host a quarterly meeting with all WG Chairs #64

SOGs Report

• SOGS project will not be something updated, maintained or redone by GSF staff. Request for motion to approve lifecycle stage change to Historic.

Sustainable Foundation Round Table Proposal - Sean

Discussions with fellow foundations to understand their primary focused areas.

• Meeting with LF Energy ED tomorrow

Any other business

• MoU Approved with SustainableIT
• PR announcement to announce collaboration. Quotes from PWG & GSF Chair
• AI Environmental Impact Act of 2024 approved by SC for GSF endorcement
• Blog to be drafted. Quotes from PWG & GSF Chair

Next meeting

• 04th Mar 2024

Adjourn

• Motion to adjourn

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Previous Meeting Action Items

• Update about the financial round table
• Finding time to discuss COP / UN engagement (UN's Green Digital Action inquire if interested in participating in GSF round table)

[mrchrisadams]

Attended

[lisamcnally]

Attended

[seanmcilroy29]

Attended

[seanmcilroy29]

PR release - for US Senator Ed Markey introduced the AI Environmental Impacts Act of 2024.

[seanmcilroy29]

Meeting Outline

GSF Policy WG Summary Notes

Creating a policy manual for software sustainability.
Namrata suggests reaching out to NTT DATA's policy working group for input on software sustainability policies.

Creating a shared agenda for policy analysis in a nonprofit ecosystem.
Chris proposed the idea of creating a shared agenda to track and analyze new legislation and policies. The aim is to help organizations understand the impact of these developments. Chris has raised some questions regarding how to approach the analysis of new legislation and ensure that the GSF (or any organization) is performing its due diligence. Chris is supportive of large organizations that are willing to contribute to the creation of a manual that will aid in tracking and analysing legislation and policies.

Impact of recent climate change legislation on the software industry.
Lisa: Worried about spending time on something that may not pass, so focusing on concrete legislation with clear implications (California Climate Corporate Accountability).
WG: Looking at legislation that has passed and its implications, rather than upcoming legislation (e.g. financial sector looking at legislation affecting them).
Lisa: Opportunity for GSF to offer knowledge and tools to help companies respond to legislative requirements (e.g. prevent greenwashing claims).
WG: Practitioners should ask questions to leadership and product developers about how legislation will impact them.

Green software and its intersection with financial and tech sectors.
Lisa expresses concern about the lack of engagement in the policy working group, with only a consistent group of 4-5 people participating. Sean suggests that the group needs more direction and clarity on what they are working on in the policy manual and how their contributions can help shape the project.

Tracking policies and member engagement.
WG: Identify actions to take based on member organisations' policies and track progress.
WG: Determine who will take on the work of identifying contributors and potential time commitment.

Policy analysis and interpretation.
Namrata has suggested starting a thread to gather input and ideas on a policy project. The group has planned to share their project with the organisation's leads and Standards WG to focus on policies that impact their agenda and create synergy.

Providing feedback in the policymaking process.
The group discussed the need for help in identifying upcoming policy consultations and providing sample language for responses. The group agreed on a plan to reach out to members and org leads for input on policy consultations and potentially collaborate with other groups for best practices.

Action Items
[ ] Get in touch with member organisations and inquire about policies they plan to respond to in the next six months.
[ ] Start a conversation with the policy working group members and organisation leads regarding the policy manual projects.
[ ] Draft blog post on AI environmental impact legislation endorsement.
[ ] Share policy manual project with other SWG.

[seanmcilroy29]

Approved