From 088c7965f22bc65d2529d27e51fe1b832b511b0f Mon Sep 17 00:00:00 2001 From: Stefanie Butland Date: Wed, 11 Sep 2024 12:07:35 -0700 Subject: [PATCH] add example emails for 3-month checkin --- champions/post-cohort-followup.qmd | 87 +++++++++++++++++++++++++----- 1 file changed, 74 insertions(+), 13 deletions(-) diff --git a/champions/post-cohort-followup.qmd b/champions/post-cohort-followup.qmd index 35412af..bea7ef2 100644 --- a/champions/post-cohort-followup.qmd +++ b/champions/post-cohort-followup.qmd @@ -5,16 +5,15 @@ format: html ## GitHub Checklist -This issue is to help track the post-cohort setup, following the [approach-guide](https://openscapes.github.io/approach-guide/champions/post-cohort-followup.qmd) and focused on the engagement and tech setup after dates are set. +This issue is to help track the post-cohort setup, following the [approach-guide](https://openscapes.github.io/approach-guide/champions/post-cohort-followup.qmd) and focused on the engagement and tech setup after dates are set. These TODO's are for @jules32 and also will include @erinmr -- [ ] Prep Survey - @jules32 -- [ ] Call 5 Digest, with survey - @jules32 -- [ ] Blog summary - @erinmr -- [ ] Add songs to spotify - @jules32 -- [ ] Write cards & stickers - @erinmr starts - +- [ ] Prep Survey - @jules32 +- [ ] Call 5 Digest, with survey - @jules32 +- [ ] Blog summary - @erinmr +- [ ] Add songs to spotify - @jules32 +- [ ] Write cards & stickers - @erinmr starts ## Thank you email (Digest 5) @@ -24,15 +23,16 @@ We send a thank you email via GitHub Issues as a Call 5 Digest Here is the [survey template](https://docs.google.com/forms/d/e/1FAIpQLSdu7fJCWfTScw5-P62fjmuzmA7Y0x2O1yWhpDpZe5-THjCyjQ/viewform?usp=sf_link) we sent out to Champions following the cohort. -In some cases we've sent out a reminder email: +In some cases we've sent out a reminder email: ::: {.callout-tip collapse="true"} ## Example reminder email + Hi All! We wanted to thank you all again for being a part of our SASI Openscapes Cohort this fall and appreciate all you were able to give with everything else going on. Yesterday's screenshare-and-tells and discussions were super and it's exciting to see the momentum you have going forward. We're excited to stay in touch (Slack, Twitter, etc) and will be sending out a last digest soon! -We'd appreciate your feedback in this [5-min survey] so we can improve based on feedback of what did and didn't work. Additionally, please email/slack us a snail-mail address for your team so that we can send a thank you card and stickers! +We'd appreciate your feedback in this \[5-min survey\] so we can improve based on feedback of what did and didn't work. Additionally, please email/slack us a snail-mail address for your team so that we can send a thank you card and stickers! Thanks again, and we hope you all have a safe and healthy break. @@ -77,9 +77,9 @@ We love snail mail. This is a chance to send a written thank you to teams and al Elements to consider including: -- What were you working on/your situation that motivated you to participate? - - Who were your team members and how did you work together on data? -- Did you see any shifts (now or forthcoming) in your personal or team’s research approaches as the result of the experience? This could include how your team interacts, new technical practices, any “ripple effects” to other projects. +- What were you working on/your situation that motivated you to participate? + - Who were your team members and how did you work together on data? +- Did you see any shifts (now or forthcoming) in your personal or team’s research approaches as the result of the experience? This could include how your team interacts, new technical practices, any “ripple effects” to other projects. ::: {.callout-tip collapse="true"} ## Example Google Calendar text: CSS Openscapes 3-month check-in (optional) @@ -87,10 +87,71 @@ Elements to consider including: Hello CS&S Champions! This is an optional 3-month check-in to reconnect and share updates since our Cohort. You can also always connect with the community more on Slack, and through upcoming community calls and other events: https://openscapes.org/events ::: +::: {.callout-tip collapse="true"} +## Example EPA Google Calendar text: Reunion! CEMM's 2024 Openscapes cohort + +As part of their routine practice for cohorts, Openscapes is hosting a one-time regrouping of our 2024 cohort for a 3-month check-in on how things are going. This is optional and will be informal! This is a good opportunity to share about progress, ask questions, and help one another with stuck points as we all have been putting to practice what we learned. + +Thanks, +Gayle +::: + +::: {.callout-tip collapse="true"} +## Example Email text: EPA Openscapes cohort reunion (optional) +Hi everyone, + +A heads-up that our Openscapes cohort reunion is coming up after Thanksgiving (Nov 30th)! + +This will be an informal and fun meeting for the group to reconnect and share how their project team has progressed since our cohort sessions concluded in the spring. “Show and tell” items are welcome (e.g., a screenshare of a GitHub site or a slide from a recent talk you gave), but teams should not feel any need to prepare presentations. We will also share updates about our second cohort of research teams that has been in planning for a few months! + +I am looking forward to seeing everyone and wish you all wonderful holidays between now and our meeting. + +Best, +Gayle +::: + +::: {.callout-tip collapse="true"} +## Example Email text to Fred Hutch: Openscapes 3-month checkin DATE (optional) +Hi All! + +Wow. It's been 3 months since we last got together to hear about your Pathways! On Tuesday, we'll be in Zoom 10 - 11 am PT (Zoom link) for an optional 3-month check-in to reconnect and share updates since our Cohort. We've started an agenda in our Coworking doc. + +Ideas for things folks could share informally: + +- What motivated you to join? (Related - How did your lab members work together on data or code?) +- Did you see any shifts (now or forthcoming) in your personal or lab's approaches as the result of the experience? This could include how your team interacts, new technical practices, any “ripple effects” to other projects. + +It's a time for all participants to informally share what you’ve worked on, little wins, where you need help. We look forward to watching you advance on your journeys! + +Openscapes_CohortCalls [ 2023-fred-hutch ] (LINK) Google folder - contains agendas, recordings, pathways +https://openscapes.github.io/2023-fred-hutch - Cohort website + +You can also always connect with the community on Slack, and through upcoming community calls and other events: https://openscapes.org/events. + +Cheers, +Stef, Julie, Sean, Monica, Liz +::: + +::: {.callout-tip collapse="true"} +## Example Email text: Openscapes NOAA Fisheries 3-month checkin +Hello Openscapes Champions! +(Bcc everyone from 4 Fall 2022 NOAA Fisheries Cohorts) + +Time has flown by since we completed our Fall Openscapes Cohorts. We look forward to watching you advance on your journeys! If you can make it, please join us for a 3-month check in so we can hear what everyone is up to. + +(optional!) Wednesday, February 22, 2023 +1:00 - 2:00 pm PT / 4:00 - 5:00 pm ET +Not already in your Calendar? Join via Zoom + +Cheers, +Stef and Julia +::: + + ## Social Hours Learn about our Summer monthly [Social Hours](../approach/seaside-chats.qmd#social-hours) in Seaside Chats. ## Qualitative Data Analysis -We take debrief notes at the end of each Cohort Call that can inform future [Qualitative Data Analyses and assessments](../approach/qual-assessment.qmd). +We take debrief notes at the end of each Cohort Call that can inform future [Qualitative Data Analyses and assessments](../approach/qual-assessment.qmd).