diff --git a/rules/monthly-stakeholder-video/rule.md b/rules/monthly-stakeholder-video/rule.md new file mode 100644 index 00000000000..9c23a955478 --- /dev/null +++ b/rules/monthly-stakeholder-video/rule.md @@ -0,0 +1,43 @@ +--- +type: rule +archivedreason: +title: Do you record a monthly stakeholder video? +guid: e297c190-7de9-44ae-9ca3-ee8858e87a85 +uri: monthly-stakeholder-video +created: 2015-10-19T21:32:14.0000000Z +authors: +- title: Seth Daily + url: https://ssw.com.au/people/seth-daily +related: [] +redirects: [] + +--- + +Keping stakeholders up to date is crucial for the success of any project. [Developer teams use Scrum meetings](/scrum-master-do-you-schedule-the-3-meetings) which work very well. For internal admin teams - Scrum might not work as well (e.g. Sales, Accounting). Often admin teams get sidetracked, and so Scrum isn't a perfect tracker of tasks or performance. + + + +So, to keep stakeholders well informed, these teams should record a monthly stakeholder video. This ensures that stakeholders are aware of the project’s progress, any challenges faced, and the plans for the upcoming month. It also provides a personal touch - stakeholders get to hear from the team directly. + +### Steps +The video should be recorded by the Product Owner (or other head of the team) + +1. Open your analytics in browser tabs (this might be PowerBI for Sales, Google Ads and social media for Marketing, etc.) +2. Note the important points you will talk about +3. Record the video, clicking through the tabs and talking through the important metrics +Tip: Use [ZoomIt](https://learn.microsoft.com/en-us/sysinternals/downloads/zoomit) for easy recording and on screen notation +4. Upload the video to YouTube (public if there is no sensitive information - unlisted if there is) +5. Email your stakeholders with the video link + +### Benefits + +1. **Transparency**: Regular updates promote transparency and problems get resolved before they balloon +2. **Engagement**: Videos are more engaging than written reports +4. **Accessibility**: Stakeholders can watch the video at their convenience, making it easier for them to stay informed without scheduling conflicts. + +### Tips +- Plan your content - have tabs open in a browser and cycle through them +- Be concise - just give the most important points +- Use visuals - trends are the most important - have analytics graphs that show changes over time +- Highlight successes and challenges - include the best and worst news/statistic for that month +