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---
title: Author Kit
layout: default
---
<h2>
<u>Information for Authors</u></h2>
<font size=+1>The deadline for submitting the final version of your paper
is</font><font size=+2> </font><b><font size=+1>November 10, 2000 (midnight
EST).</font></b>
<ul>
<li>
Specific instructions are provided in <a href="http://www.ai.mit.edu/conferences/aistats2001/authorkit.pdf">authorkit.pdf</a>
(also included below in plain text)</li>
<li>
The LaTeX style file that you should use is <a href="http://www.ai.mit.edu/conferences/aistats2001/proceed.sty">proceed.sty</a>
(this is the UAI style file)</li>
</ul>
You can also view sample files of the paper format <a href="sample.pdf">sample.pdf</a>
, <a href="sample.ps">sample.ps</a> , <a href="sample.tex">sample.tex</a><a href="index.html"></a>
<p><a href="index.html">Back to AISTATS2001</a>
<p>
<hr WIDTH="100%">
<p>
PROFESSIONAL BOOK CENTER - AI & STATISTICS 2001 CONFERENCE
<br>
2050 SOUTH SAINT PAUL ST., DENVER, CO 80210, U.S.A.
<br>
<p>To: All authors of accepted papers
<br>Congratulations on the acceptance of your paper for inclusion in the
AI & Statistics 2001 proceedings. The following infor-
<br>mation is essential for preparing your final submission. IMPORTANT:
Due to schedule constraints, your papers must
<br>be delivered electronically. Please follow all instructions as closely
as possible.
<br>Submission Deadline and Mailing Instructions
<br>The deadline for receipt of your formatted paper via FTP, and the appropriate
accompanying forms via FAX (see below)
<br>is FRIDAY, NOVEMBER 10, by midnight (2400 hours) Eastern Daylight
Time. This is an absolute deadline; late pa-
<br>pers can not be included in the proceedings. If you discover major
errors in your paper following electronic submission,
<br>please contact us via e-mail ([email protected]) for permission and instructions
on how to submit a replacement paper.
<br>Although we will try to include replacement papers, we cannot guarantee
their inclusion in the book.
<br>We highly recommend that you transmit your file at least 48 to 72 hours
in advance of the deadline. Transient condi-
<br>tions, such as network downtime or inability to maintain a good connection,
may delay transmission. So if at all possible,
<br>please beat the deadline by a couple of days to allow yourself a margin
of error in case there is a problem.
<br>Length Requirements
<br>Each full paper should be no more than 8 pages in length; each poster
paper no more than 6 pages in length. If you
<br>find you must have more space, you may purchase up to 2 (two) additional
pages for a fee of $50 each to cover the
<br>additional production cost. Checks must be drawn on a U.S. bank, denominated
in U.S. dollars, and made payable to
<br>Professional Book Center. You may also pay by Visa/Mastercard. In either
case, you must complete the enclosed Extra
<br>Page Fee Invoice and return it with your paper. We cannot accept purchase
orders for payment of this fee. Any papers
<br>over the given length limit and not accompanied by the Extra Page Fee
Invoice will not be published.
<br>Prior/Duplicate Publication
<br>If your paper contains material (e.g., a figure) for which you have
transferred copyright to another party (e.g., a journal,
<br>publisher, or society), you will need to obtain permission from that
party to include the work in the proceedings. In this
<br>case, your paper should be accompanied by a copy of a written permission
from the journal, publisher, or society, and
<br>the appropriate credit information. Contact Jennifer Ballentine at
ProBook for information about obtaining copyright per-
<br>missions, if necessary. Note: if you publish an original paper in the
proceedings, this should not interfere with future
<br>publication.
<br>Permission to Publish Form
<br>Please print and sign the Permission to Publish form provided with
these materials, and FAX it to Professional Book Cen-
<br>ter (305-946-8106) in advance of the deadline. We will be unable to
publish your paper without this written consent.
<br>However, note that it is not a copyright transfer document-you and/or
the sponsors of your research retain all copy-
<br>rights in the work. Please be aware that only the lead author need
sign this form but he/she is signing it on behalf of all
<br>coauthors-check with your coauthors regarding copyright status of the
paper before signing the form. Please also com-
<br>plete the bottom portion of this form which shows how your name and
your coauthors' names should appear in the
<br>author index. Some names are quite straightforward (Smith, Jim); others
are not so obvious (van Dyke, Jim: alphabetized
<br>under ``V'' or ``D''? Epstein Barr, Sheila-or Barr, Sheila Epstein?).
<br>Extra Page Fee Invoice
<br>If your paper exceeds the limit established by the organizers, you
must also complete and FAX the Extra Page Fee
<br>Invoice along with the Permission to Publish form.
<br>Contacting Professional Book Center
<br>If you have any questions regarding formatting, deadlines, or electronic
submission of your paper, please contact Jennifer
<br>Ballentine at Professional Book Center: 303-756-5222, or send email
to [email protected]. Note that Professional Book
<br>Center is located in Colorado in the Mountain Time Zone-two hours earlier
(by the clock) than New York and one
<br>hour later than California. IMPORTANT: Due to the volume of proceedings
papers processed by Professional Book Cen-
<br>ter, we cannot individually confirm receipt of your materials. Please
DO NOT CALL or e-mail to inquire if your paper
<br>has been received. We will contact you if your materials were not received
by the deadline or are incomplete.
<p>
PREPARING YOUR PAPER FOR ELECTRONIC DELIVERY-AI & STATISTICS 2000
<p>Please read and follow the instructions below carefully:
<br>1. Prepare and review your paper exactly as if you intended to
physically send it to us. LaTEX macros for formatting
<br>your paper in the appropriate style are available from the conference
Web page:
<br>http://www.ai.mit.edu/conferences/aistats2001/authorkit.html.
<br>Special Note: Please use caps/lowercase style for your paper title-that
is, capitalize all important nouns, adjectives, and
<br>major verbs; use lowercase for minor verbs, prepositions, articles,
and conjunctions unless they begin the title or follow
<br>an internal colon or dash; use all uppercase only if necessary, for
example for acronyms.
<br>2. Once your paper is finalized, use your formatting software
to make a single PostScript, or preferably an Adobe Acro-
<br>bat PDF file for the entire paper. If you have the ability to make
a PDF file directly from LaTEX, we strongly encourage
<br>you to do so for reasons of file size and accuracy. Using Acrobat Distiller
to make a PDF file from your PostScript file is
<br>also possible (be sure to select the press option of Distiller). Whether
you will submit PostScript or PDF files, you must
<br>embed all fonts you use in your file (especially any math fonts, special
symbol fonts, or fonts you have created or cus-
<br>tomized yourself). Do not compress, zip, or encode your file in any
way. Make sure your file size is less than 3 mega-
<br>bytes (this will be much easier with a PDF file). When preparing graphics,
you may wish to downgrade scans or
<br>greyscale images to result in a final file size under 3 megabytes.
Please print and proofread your paper in its electronic
<br>form prior to submission; Professional Book Center will inspect your
paper for obvious errors, but printing your file di-
<br>rectly to a PostScript printer and checking the hard copy carefully
is your best check of accurate PostScripting. Do not
<br>e-mail the PostScript file: attachments frequently fail with files
of this size.
<br>3. Use the paper tracking number assigned by the organizers to
your accepted paper (e.g., kolmogorov1.pdf, kolmo-
<br>gorov2.pdf, etc.) as the filename, followed by the extension `.ps'
for a PostScript file or .pdf for a PDF file.
<br>4. Using your FTP client software, FTP your paper to ftp://ftp.ai.mit.edu/pub/incoming/aistat.
If you are not presently
<br>running FTP client software, we recommend the shareware program `ws_ftp'
which is available on the Web at
<br>`www.tucows.com'.
<br>5. After you've uploaded your contribution, please send an e-mail
message to `[email protected]' and as well to
<br>`[email protected]' with `AI & STATISTICS 2001' on the subject
line, and include the following information: the
<br>name of the file that you uploaded, the names of the paper's authors,
the exact paper title, and the number of pages in
<br>the paper.
<br>6. If possible, please FTP your contribution early-papers may
be accepted right away. Early submission will also help
<br>avoid overburdening our server with large amounts of incoming data
arriving all at once on the deadline.
<br>7. You must FAX (to 305-946-8106) your completed Permission to
Publish form and (if applicable) the Extra Page Fee In-
<br>voice form. Both accompanying forms must be received by Professional
Book Center by the paper deadline.
<br>8. Following the conference, we would appreciate any feedback
or comment you have on this electronic delivery sys-
<br>tem. Your comments will be invaluable as we test, refine, and expand
the use of electronic tools in our production of
<br>conference materials. Please share your comments with us by e-mailing
<br>
<p>CHECKLIST
<br>Please complete the following by NOVEMBER 10, 2000:
<br> Paper properly formatted and submitted by FTP according
to the Electronic Delivery Instructions.
<p> E-mail sent with filename, authors, title, and page count
for paper.
<p> Permission to Publish form signed by lead author of paper
FAXed to 305-946-8106.
<p> Extra Page Fee Invoice (if applicable) FAXed to 305-946-8106.
<p>
PERMISSION TO PUBLISH
<br>
AI & STATISTICS 2001 CONFERENCE
<br>
<br>
<br>
<p>PAPER TRACKING NUMBER:
<br>
<p>TITLE OF PAPER:
<br>
<br>
<p>AUTHORS:
<p>The undersigned (herein "Author"), desiring that the above paper appear
in a publication of the Society for Artificial Intel-
<br>ligence and Statistics (herein "the Publisher"), hereby grants non-exclusive
permission to the Publisher to prepare and
<br>print the paper in a volume tentatively entitled, Proceedings of the
20001 Conference on AI and Statistics, and to repub-
<br>lish the material in print, electronic, or any other form for sale
throughout the world, in this and all future editions, in all
<br>languages.
<br>The Author retains copyright, right to transfer the copyright to other
parties in the future, right to use any and all por-
<br>tions of the work in future publications by the Author, all proprietary
rights (patent rights, etc.) and all other rights.
<br>The Author warrants that he/she is the author and/or proprietor of
this contribution, and has full power to make this
<br>agreement, and that he/she has not granted or assigned any rights in
the work to any other person or entity that would
<br>interfere with this grant of permission.
<br>If the Author has previously granted copyright in this work to another
person or entity, the Author must receive explicit
<br>permission from the copyright holder for publication of the paper in
the above volume by the Society for Artificial Intelli-
<br>gence and Statistics, and said permission is attached to this document.
<br>
<p>__________________________________ _________________________________
<br>First author, or Authorized signature
Title (if not author)
<br>
<p>__________________________________ _________________________________
<br>Employer for whom work was performed
Date
<br>(if work was for hire)
<p>Author index information
<p>Please give all authors names in last name, first name order as they
should appear in the index:
<br>___________________________________________________
__________________________________________________
<br>___________________________________________________
__________________________________________________
<br>___________________________________________________
__________________________________________________
<br>___________________________________________________
__________________________________________________
<br>
<p>
FAX THIS FORM TO +1 305 946 8106
<br> or mail to: PROFESSIONAL BOOK CENTER / 2050 South St. Paul St.
/ Denver CO / 80210
<br>
to arrive no later than November 10, 2000
<p>
PROFESSIONAL BOOK CENTER - AI & STATISTICS 2001 CONFERENCE
<br>
2050 SOUTH SAINT PAUL ST., DENVER, CO 80210, U.S.A.
<br>
FAX TO: 305-946-8106
<br>
<p>
EXTRA PAGE FEE INVOICE
<p>PAPER TRACKING NUMBER:
<p>If your contributed paper for the AI & Statistics 2001 conference
proceedings exceeds 8 pages (for full papers; 6 pages
<br>for posters), you may purchase up to 2 additional pages at a cost of
$50 (U.S. dollars) per page.
<p>Title of the paper that exceeds the page limit: _______________________________________________________________
<br>___________________________________________________________________________________________________________
<br>
<p>Name of lead author: ______________________________________________________________________________________
<br>
<p>Number of extra pages:
× $50 per page = total cost for extra pages: _____________________________
<p>OPTION A - PAYMENT BY CHECK
<br> I will be paying using a check made payable to and mailed
to Professional Book Center, 2050 South Saint Paul Street,
<br>Denver, CO 80210, USA. Checks must be in U.S. dollars drawn on a U.S.
bank.
<br>(NOTE: Checks must be accompanied by this form)
<br>OPTION B - PAYMENT USING MASTERCARD OR VISA
<br> Please charge to my (circle one)
Mastercard
Visa
<p>The total dollar amount I wish to charge is: ________________________________________________________________
<p>My credit card number is: _________________________________________________________________________________
<p>The expiration date shown on my card is: _________________________________________________________________
<p>Exact name of the cardholder as shown on card: __________________________________________________________
<p>Cardholder's complete mailing address (must be address at which your
credit card statements are received)
<br>___________________________________________________________________________________________________________
<br>___________________________________________________________________________________________________________
<br>___________________________________________________________________________________________________________
<p>The date you completed this form: ________________________________________________________________________
<p>Your signature: ___________________________________________________________________________________________
<br>
<p>
THIS SPACE RESERVED FOR THE USE OF PROFESSIONAL BOOK CENTER
<p>
authorization #
<br>
<br>
<p>
FAX THIS FORM TO +1 305 946 8106
<br> or mail to: PROFESSIONAL BOOK CENTER / 2050 South St. Paul St.
/ Denver CO / 80210
<br>
to arrive no later November 10, 2000