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Simple desktop accounting software for everyone
Frappe Accounting is a simple JS based software designed for business owners to manage their accounting and finances. It works offline, and stores the data in a local file which is portable. It works on all the major operating systems like macOS, Linux and Windows.
When you first launch Frappe Accounting, you are presented with the Setup Wizard. The first slide sets up the folder where you want to store the database file.
Second slide sets up the country you are based in.
Third slide sets up the Company information. The Company Name will become the name of your database file. For e.g, if you select TennisMart as your 'Company Name' then the application will make tennisMart.db as your database file which will be stored in the folder you selected in the first slide.
After completing the setup, you are presented with Chart of Accounts which is bootstrapped for you based on the country you selected in the Setup Wizard.
You can manage your Master Data like Item, Party and Taxes from the sidebar. Click on the sidebar link to go to the list view.
A Party is someone with whom you'll be doing transactions with. A Party can be a Customer or a Supplier. The Default Account is where the transactions will be booked. You can set different account for each Party.
An Item is your company's Product or Service. You can create an Item for each physical good or service that you offer to your Customers.
Item Properties:
- Item Name: Name of your product or service. Must be unique.
- Unit: The Unit of Measure of your Item. Kg, Litre, or No
- Rate: Selling Price of your Item
- Description: More details about your Item, which will be printed in the Invoice
You also need to set the Income Account, where your income will be booked for this Item. You can also set the Tax which should be applied while making an Invoice.
In Frappe Accounting, Taxes is managed via templates. A Tax contains a list of Tax Detail which contain Tax Account and Rate. You can create different Taxes for your Items and set them in the Item Master.
An Invoice is a bill that you send to your customers, against which the customer processes the payment. When you submit an Invoice, income is booked against the Customer Account.
Frappe Accounting applies Tax to each Item separately and then clubs them together in the Invoice.
After you submit the Invoice, you can view the Print. You can convert this to PDF and send it to your Customer.
You can also view all the Ledger Entries for a particular submitted invoice by clicking on 'Ledger Entries' in Actions drop-down.
To capture a Payment from a Customer, you create a Payment. You can find the Make Payment button in the Actions dropdown of a submitted Invoice. Most of the information is fetched from the Invoice. You only need to set the Payment Account. In this case, it is set to Cash.
The General Ledger is a detailed report for all transactions posted to each account and for every transaction there is a Credit and Debit account so it lists them all up.
The report is based on Ledger Entries that are made whenever transactions are submitted. This report can be filtered by Party, Account, Type of Transaction and a Date Range.
The Sales Register report shows all the Sales transactions for a given period with invoiced amount and tax details. In this report, each taxes has a separate column, so you can easily get total taxes collected for a period for each individual tax type.
