This is the log of formal decisions taken by the SocRSE Board of Trustees.
Decisions can be taken in a number of ways:
- Unanimous: all present trustees agree
- Vote: present trustees voted
- Casting vote: chair used casting vote for decision
- Full vote: passed to all trustees for vote (including trustees not present at meeting)
- Consent agenda: consent agenda items are forwarded to trustees prior to a meeting and passed if no trustees take issue with the item or request a vote.
If required for clarity, a reason for the decision will be added.
| ID | Date | Added | Passed by | Decision (Reason) |
|---|---|---|---|---|
| D0001 | 2019-05-08 | Andy Turner | Unanimous | Agreed that rules of quorum for meetings apply to all categories of decisions by the board of trustees. |
| D0002 | 2019-05-08 | Andy Turner | Unanimous | Decisions are only valid if they are recorded in the Decision Log. |
| D0003 | 2019-05-08 | Andy Turner | Unanimous | Will proceed with application to use The Cooperative Bank as the Society banking provider. |
| D0004 | 2019-05-08 | Andy Turner | Unanimous | Chair, Treasurer and RSE Community Manager will hold Society debit cards. |
| D0005 | 2019-05-08 | Andy Turner | Unanimous | Decision to have Treasurer plus one of any other card holders as signatories on account – contingent on advice from Cooperative Bank that this is sensible. |
| D0006 | 2019-05-08 | Andy Turner | Unanimous | Agreed on following names/terms: Primary domain: society-rse.org; Full title: The Society of Research Software Engineering; Contractions: SocRSE;E-mail: [email protected], [email protected], [email protected], [email protected];Twitter: @ResearchSoftEng |
| D0007 | 2019-05-09 | Andy Turner | Unanimous | Will not record individual voting records |
| D0008 | 2019-05-09 | Simon Hettrick | Unanimous | We will use Google Drive to store documents |
| D0009 | 2019-05-09 | Simon Hettrick | Unanimous | We will use White Fuse to manage free and paid-for members. |
| D0010 | 2019-05-22 | Ilian Todorov | Unanimous | Recognition awards for contribution to the RSE establishment in the UK (at the RSE19 conference) to former Chair, Chris, and Susan Morrell (as the EPSRC contributor and facilitator of the UK’s RSE proliferation). |
| D0011 | 2019-07-08 | Alys Brett | Unanimous | We agree in principle to support the proposed RSE4HPC workshop co-located with RSE19 as described by Claire/Andy on Fri 28th in this channel. We approve funding of up to £1.5k in return for logo display and acknowledgement + efforts to include RSEs with an interest in HPC and to encourage workshop attendees to get involved in the society. If the funding exceeds £1.5k it should be brought back to us for further approval. |
| D0012 | 2019-07-19 | Alys Brett | Unanimous | We should aim to launch corporate membership at conference, non-profit, Bronze, Silver & Gold membership tiers. |
| D0013 | 2019-10-24 | Andy Turner | Unanimous | Continue with schedule of monthly online trustees meetings and quarterly face-to-face meetings. |
| D0014 | 2019-10-24 | Andy Turner | Unanimous | Quorum for trustee meetings is 4 people. |
| D0015 | 2019-10-24 | Andy Turner | Unanimous | Continuing trustees are all on a 1 year term. |
| D0016 | 2019-10-24 | Andy Turner | Unanimous | Face-to-face meetings will rotate among the following venues: Sheffield, Oxford, London (after initial meeting in Southampton) to eliminate the need for air travel. Planned for Oct, early Feb, early May and end August. |
| D0017 | 2019-11-07 | Alys Brett | Full vote (10:1) | We will fund the catering for the November RSE Leaders network as a one-off arrangement, with the stipulation that the most economic available catering option is chosen and the total cost is less than £1000. |
| D0018 | 2019-11-25 | Andy Turner | Unanimous | Use Zoom for online trustees meetings. |
| D0019 | 2019-11-25 | Andy Turner | Unanimous | Continue to use Slack for decisions required quickly between meetings. Process: Any trustee points out that something to be formal decision. Any trustee can create a poll which include approve/reject /defer to meeting/abstain. Poll text must include the statement to be voted upon and contain @channel to notify everyone. Set a deadline for when a decision is needed. Clear majority of all trustees voting in favour leads to decision. Once decision is made, copy it into the Decision Log on Github. |
| D0020 | 2019-11-25 | Andy Turner | Unanimous | Ring fence £30k for conference “float” and basic operating costs. |
| D0021 | 2019-11-25 | Andy Turner | Unanimous | Trustees to travel to Trustee meetings on their own funding unless they have no access to funding, in which case the Society will fund their travel. |
| D0022 | 2019-11-25 | Andy Turner | Unanimous | In principle, we’re against exclusive sponsorship by a single company for any of our initiatives |
| . | ||||
| D0023 | 2019-11-25 | Andy Turner | Unanimous | The conference will come under the umbrella of SocRSE. |
| D0023 | 2019-11-25 | Andy Turner | Unanimous | Proposed RSECon20 committee structure, terms of reference and call text approved with minor changes. |
| D0024 | 2019-12-16 | Andy Turner | Unanimous | Try to ensure all key trustee roles have at least two people assigned. |
| D0025 | 2019-12-16 | Andy Turner | Unanimous | Split up face-to-face and online meetings into subgroups with appropriate trustee leading each section. |
| D0026 | 2019-12-16 | Andy Turner | Unanimous | Conference: Advertise conference sponsorship packages now. |
| D0027 | 2019-12-16 | Andy Turner | Unanimous | Conference: No conference bags at reception. Sponsor can provide swag at booths. |
| D0028 | 2019-12-16 | Andy Turner | Unanimous | Conference: Allow buying carbon offset as part of sponsorship packages. |
| D0029 | 2019-12-16 | Andy Turner | Unanimous | Conference: Keep sponsorship packages similar to 2019. |
| D0030 | 2019-12-16 | Andy Turner | Unanimous | Conference: Remove 15 minute talk from hosting dinner sponsor item. |
| D0031 | 2020-01-17 | Andy Turner | Unanimous | Non-trustee note taker volunteer to be offered free conference registration and travel expenses for F2Fs. |
| D0032 | 2020-01-17 | Andy Turner | Unanimous | Set the deadline for vote on the public version of the minutes to a week from asking for vote. |
| D0033 | 2020-01-17 | Andy Turner | Unanimous | Adopt Xero as the accountancy software for £20/month. |
| D0034 | 2020-01-17 | Andy Turner | Unanimous | Agreed to sponsor the RSELondonSouthEast 2020 workshop. |
| D0035 | 2020-01-17 | Andy Turner | Unanimous | Roles: Ania Brown and James Graham to be the Website Coordinators. |
| D0036 | 2020-01-17 | Andy Turner | Unanimous | Roles: Andy Turner to take up the Secretary role. |
| D0037 | 2020-01-17 | Andy Turner | Unanimous | Roles: Claire Wyatt to take up the Trustee Meeting Logistics role. |
| D0038 | 2020-01-17 | Andy Turner | Unanimous | Roles: Claire Wyatt to take up the 1st Conference Liaison role and Ania Brown to take up the 2nd Conference liaison role. |
| D0039 | 2020-01-17 | Andy Turner | Unanimous | Roles: Claire Wyatt to take up the Communication Coordinator role and Claire to discuss with Tania Allard the proposed publicity/branding/graphics role or other contributions to communications. |
| D0040 | 2020-01-17 | Andy Turner | Unanimous | Roles: Mihaela Duta to take up the Membership Coordinator role and Claire Wyatt to take up the Deputy Membership Coordinator role |
| D0041 | 2020-02-07 | Andy Turner | Unanimous | We agree to keep £20K as a contingency for this financial period and 10% of turnover from next year. |
| D0042 | 2020-02-07 | Andy Turner | Unanimous | We authorise the treasurer to engage the chosen accountant. |
| D0043 | 2020-02-07 | Andy Turner | Unanimous | Membership: We do not intend to support invoicing for membership fees. |
| D0044 | 2020-02-07 | Andy Turner | Unanimous | Membership: We are not going to reduce the membership fee for students etc. at the moment but we will keep that into our list for future consideration. |
| D0045 | 2020-02-07 | Andy Turner | Unanimous | Membership: We will open membership to non UK based community member. |
| D0046 | 2020-02-07 | Andy Turner | Unanimous | Membership: We do not intend to support group payment at this time. |
| D0047 | 2020-02-07 | Andy Turner | Unanimous | Membership: Benefit: Opportunity to apply for funding from the Society - i.e. travel bursary, workshops, seminars, Society fellowships, etc which the trustees need to work to define and put in place - must be member to apply for funding. |
| D0048 | 2020-02-07 | Andy Turner | Unanimous | Membership: Benefit: Can opt in/out to receive the Newsletter by email each month and Society mailing list - Claire’s proposed newsletter to members should be termed “Member’s Newsletter” - public mailing list is “Community Announcements”. |
| D0049 | 2020-02-07 | Andy Turner | Unanimous | Membership: Benefit: Can opt in/out to receive the Newsletter by email each month and Society mailing list - they agreed when joining. |
| D0050 | 2020-02-07 | Andy Turner | Unanimous | Membership: Benefit: Opportunity for early access registration for the annual RSE conference (not discounted this year - but might be in the future, see proposal below for next meeting) and other events - OK to provide early access if possible in Whitefuse - do not offer a discount. |
| D0051 | 2020-02-07 | Andy Turner | Unanimous | Membership: Benefit: Opportunity to submit RSE vacancy adverts on the Society website/newsletter for free if you are employed by an HE institution or Research facility - Job adverts free for members employed by HE or research facility and the job is for the member’s institution. |
| D0052 | 2020-02-07 | Andy Turner | Unanimous | Membership: Benefit: Opportunity to submit proposals for talk or workshop sessions at the annual RSE conference - we do not want to require speakers to be member - we are in support of having a members-only event / reception. |
| D0053 | 2020-02-07 | Andy Turner | Unanimous | Web: Charge £100 pm per job for adverts but free for members who are are employed by and advertising a role in Universities and government research organisations. |
| D0054 | 2020-02-07 | Andy Turner | Unanimous | Web: This newsletter should be public on WordPress - we are happy with the format Claire has prepared. |
| D0055 | 2020-02-07 | Andy Turner | Unanimous | Web: Members-only comms will be done as necessary - not on a regular schedule. |
| D0056 | 2020-02-07 | Andy Turner | Unanimous | Web: Go ahead with unregistered trademark option. |
| D0057 | 2020-02-07 | Andy Turner | Unanimous | Conference: Plan for venue agreed. |
| D0058 | 2020-03-19 | Andy Turner | Unanimous | Conference: Agreed to cancel 2020 conference and notify community via mailing ASAP. |
| D0059 | 2020-04-04 | Paul Richmond | Unanimous | AGM will be online |
| D0060 | 2020-06-15 | Paul Richmond | Unanimous | Pay for Zoom subscription to run online events |
| D0061 | 2020-08-27 | Andy Turner | Unanimous | We will record the AGM presentation from Trustees and make it available publicly afterwards |
| D0062 | 2020-10-23 | Teri Forey | Unanimous | Roles: Paul Richmond elected President |
| D0063 | 2020-10-23 | Teri Forey | Unanimous | Roles: Matt Williams elected Treasurer |
| D0064 | 2020-10-23 | Teri Forey | Unanimous | Agreed that president and treasurer will stand down after one year in position, even if they continue as a trustee |
| D0065 | 2020-10-23 | Teri Forey | Unanimous | Roles: Claire Wyatt elected Vice-President |
| D0066 | 2020-10-23 | Teri Forey | Unanimous | Roles: Kirsty Pringle elected Vice-Treasurer |
| D0067 | 2020-10-23 | Teri Forey | Unanimous | Voted in support of the International Community of RSE |
| D0068 | 2020-10-23 | Teri Forey | Unanimous | Voted to support, with stipulations specified, the RSE Podcast Series |
| D0069 | 2020-10-23 | Teri Forey | Vote (4 abstained) | Voted to support in principle, with certain stipulations, the Rosalind Franklin Institute's RSE Advisor programme |
| D0070 | 2020-11-27 | Teri Forey | Unanimous | Voted to close old UKRSE mailing list by 17th Dec |
| D0071 | 2020-11-27 | Teri Forey | Unanimous | Agreed that full redirecting from old website will occur on 17th |
| D0072 | 2020-11-27 | Teri Forey | Vote (5 abstained) | Agreed to fund Matt Parker for SORSE event under events policy |
| D0073 | 2020-11-27 | Teri Forey | Unanimous | Agreed to set up accounting with Xero |
| D0074 | 2021-01-08 | Teri Forey | Vote (11 yes, 1 abstain) | Voted to approve the grievance policy document |
| D0075 | 2021-01-08 | Teri Forey | Vote (9 yes, 3 abstain) | Vote to adopt the Charity Governance Code and undertake recommendations from CGC review |
| D0076 | 2021-01-08 | Teri Forey | Vote (1 yes, 3 abstain, 8 no) | Voted not to trigger immediate external review of governance, will review in 3 months |
| D0077 | 2021-01-08 | Teri Forey | Unanimous | Agreed to consider state of governance before voting on any new activity |
| D0078 | 2021-01-08 | Teri Forey | Vote (1 yes, 4 abstain, 6 no) | Voted not to trigger immediate external health check on diversity of trustees and relationships with external organisations, will review in 3 months |
| D0079 | 2021-02-02 | Teri Forey | Unanimous | Approved Society Strategy Document |
| D0080 | 2021-02-02 | Teri Forey | Unanimous | Approved Peer Review College Blog |
| D0081 | 2021-02-02 | Teri Forey | Unanimous | Approved to adopt 7 principles of public life |
| D0082 | 2021-02-02 | Teri Forey | Vote (7 yes, 2 abstain) | Approved purchase of Mentimeter at higher package |
| D0083 | 2021-02-02 | Teri Forey | Unanimous | Voted to delay careers event until schools reopened |
| D0084 | 2021-02-02 | Teri Forey | Unanimous | Approved added rules and etiquette for responsible corporate engagement to CoC |
| D0085 | 2021-02-02 | Teri Forey | Unanimous | Approved Community Survey |
| D0086 | 2021-02-02 | Teri Forey | Unanimous | Approved events funding policy |
| D0087 | 2021-02-02 | Teri Forey | Unanimous | Approved delegation of Charity Indemnity Insurance to finance group |
| D0088 | 2021-03-04 | Teri Forey | Unanimous | Approved Trademark Policy |
| D0089 | 2021-04-16 | Teri Forey | Unanimous | Approve proposal for the Conference 2021 |
| D0090 | 2021-04-16 | Teri Forey | Unanimous | Approve conditions for international endorsement |
| D0091 | 2021-04-16 | Teri Forey | Vote (8 yes, 1 no) | Approve international RSE day |
| D0092 | 2021-04-16 | Teri Forey | Unanimous | Approved Conflicts of Interest policy |
| D0093 | 2021-04-16 | Teri Forey | Unanimous | Approve working Table of Delegation |
| D0094 | 2021-04-16 | Teri Forey | Vote (8 yes, 1 abstain) | Approve EDI policy |
| D0095 | 2021-04-16 | Teri Forey | Unanimous | Approved mandatory EDI training for trustees |
| D0096 | 2021-04-16 | Teri Forey | Vote (5 yes, 4 no, 1 abstain) | Approve external review of governance |
| D0097 | 2021-04-16 | Teri Forey | Vote (8 yes, 2 abstain) | Approve Dell discount for members |
| D0098 | 2021-05-11 | Teri Forey | Vote (6 yes, 4 conflicts of interest) | Approve request for SORSE event funding |
| D0099 | 2021-05-11 | Teri Forey | Vote (7 yes, 2 no, 1 abstain) | Approved signing up to Amazon Smile |
| D0100 | 2021-05-11 | Teri Forey | Unanimous | Approved trustee Code of Conduct |
| D0101 | 2021-05-11 | Teri Forey | Unanimous | Approved conference Terms of Reference document in principle |
| D0102 | 2021-06-10 | Teri Forey | Unanimous | Approved setting up Regional RSE Groups SIG |
| D0103 | 2021-06-10 | Teri Forey | Unanimous | Approved amendments to events CoC and Complaints and Grievance Policy |
| D0104 | 2021-06-10 | Teri Forey | Vote (1 yes, 6 no, 3 abstain) | Voted not to support funding request in current state |
| D0105 | 2021-06-10 | Teri Forey | Vote (6 yes, 4 no) | Voted to publish Jo's letter to members |
| D0106 | 2021-07-16 | Teri Forey | Unanimous | Approved financial reserves policy |
| D0107 | 2021-07-16 | Teri Forey | Vote (6 yes, 1 no, 3 abstain) | Approved R training course in Nigeria funding submission |
| D0108 | 2021-07-16 | Teri Forey | Vote (9 yes, 1 abstain) | Approved moving ahead with CoachMentoring for mentoring program |
| D0109 | 2021-07-16 | Teri Forey | Unanimous | Approved elections timeline and process |
| D0110 | 2021-07-16 | Teri Forey | Unanimous | Approved changes and updates to delegation table |
| D0111 | 2021-07-16 | Teri Forey | Vote (5 yes, 4 excluded due to conflicts of interest) | Approve purchase request for HiddenREF trophy |
| D0112 | 2021-07-16 | Teri Forey | Unanimous | Approved purchase of Otter.ai |
| D0113 | 2021-07-16 | Teri Forey | Unanimous | Approved in principle setting up 10 years of RSE group |
| D0114 | 2021-08-06 | Teri Forey | Unanimous | Approved endorsement of international RSE survey |
| D0115 | 2021-08-06 | Teri Forey | Unanimous | Approved proposed constitutional changes |
| D0116 | 2021-08-06 | Teri Forey | Unanimous | Approved updates to Table of Delegation |
| D0117 | 2021-08-06 | Teri Forey | Vote (9 yes, 1 abstain) | Approved WG and SIG documents |
| D0118 | 2021-08-06 | Teri Forey | Vote (8 yes, 2 abstain) | Approved t-shirt merchandise sale for conference |
| D0119 | 2021-08-06 | Teri Forey | Vote (9 yes, 1 abstain) | Approved careers event summary |
| D0120 | 2021-09-03 | Teri Forey | Vote (7 yes, 2 abstain) | Approved trustee annual report |
| D0121 | 2021-09-03 | Teri Forey | Vote (7 yes, 2 abstain) | Approved candidates for election |
| D0122 | 2021-09-03 | Teri Forey | Vote (7 yes, 2 abstain) | Approved procurement policy with amendment |
| D0123 | 2021-09-03 | Teri Forey | Vote (8 no, 1 abstain) | Decided not to support funding request for 3 day python course |
| D0124 | 2021-09-03 | Teri Forey | Vote (7 yes, 1 abstain, 1 no) | Decided to approve funding request for panel session |
| D0125 | 2021-10-15 | Teri Forey | Vote (10 yes, 1 abstain) | Matt Williams elected as President |
| D0126 | 2021-10-15 | Teri Forey | Vote (10 yes, 1 abstain) | Kirsty Pringle elected as Treasurer |
| D0127 | 2021-10-15 | Teri Forey | Vote by email (9 yes) | Approved Mentoring WG Terms of Reference |
| D0128 | 2021-11-15 | Mark Turner | Vote (6 yes, 3 abstain) | Voted to endorse and promote ‘FAIR4RS principles’ from Research Data Alliance |
| D0129 | 2021-11-15 | Mark Turner | Vote (7 yes, 3 abstain) | Approved funding for 'RSE Midlands' regional group launch |
| D0130 | 2021-12-16 | Mark Turner | Vote (10 yes, 1 abstain) | Joined UKRN as an affiliate external stakeholder |
| D0131 | 2022-01-20 | Mark Turner | Unanimous | Policy on logo reuse |
| D0132 | 2022-01-20 | Mark Turner | Unanimous | Form a consitution working group |
| D0133 | 2022-02-14 | Mark Turner | Vote (5 yes, 1 no) | Make conference a 3 day as opposed to 2 day event |
| D0134 | 2022-02-21 | Mark Turner | Consent agenda | Approve Environmental Policy |
| D0135 | 2022-02-21 | Mark Turner | Unanimous | Ian elected Vice President following Teri stepping down |
| D0136 | 2022-02-21 | Mark Turner | Unanimous | Approved spending on advice from accountaint about VAT |
| D0137 | 2022-03-03 | Mark Turner | Unanimous | Approved the terms of reference for the Society Advisory Board |
| D0138 | 2022-03-14 | Mark Turner | Unanimous | Approved the election of Malvika Sharan to position of trustee |
| D0139 | 2022-03-14 | Mark Turner | Email vote (10 yes, 1 didn't vote) | Approval for payment of conference costs and deposits |
| D0140 | 2022-03-14 | Mark Turner | Email vote (11 yes) | Approval for payment of conference platform |
| D0141 | 2022-03-21 | Mark Turner | Vote (6 yes, 1 no, 3 abstain) | We will go to the members with the proposal to change the trustee term from 2 to 3 years |
| D0142 | 2022-03-21 | Mark Turner | Unanimous | Approved the EDIA working group terms of reference |
| D0143 | 2022-04-13 | Mark Turner | Consent agenda | Approved the safeguarding policy |
| D0144 | 2022-04-13 | Mark Turner | Consent agenda | Minor updates to the Society Advisory Group Terms of Reference |
| D0145 | 2022-04-13 | Mark Turner | Vote (8 yes, 2 abstain) | Approved conference spending on RSE Leaders' Dinner |
| D0146 | 2022-04-13 | Mark Turner | Vote (9 yes, 1 abstain) | Approved conference spending on informal welcome event |
| D0147 | 2022-05-13 | Mark Turner | Unanimous | Approved RSE Landscape Review |
| D0148 | 2022-05-13 | Mark Turner | Unanimous | Approved budget for RSE awards to be presented at conference |
| D0149 | 2022-05-13 | Mark Turner | Unanimous | Approved opening up the Society's process documents to community |
| D0150 | 2022-06-16 | Mark Turner | Unanimous | Approved the EDIA strategy |
| D0151 | 2022-06-16 | Mark Turner | Unanimous | Approved bringing constitutional changes on length of trustee term to the members |
| D0152 | 2022-06-16 | Mark Turner | Unanimous | Approved funding for RSLondonSouthEast event |
| D0153 | 2022-06-16 | Mark Turner | Unanimous | Approved funding for RSE Asia's Zoom license |
| D0154 | 2022-06-16 | Mark Turner | Unanimous | Approved funding for RSE Asia/AUNZ Unconference |
| D0155 | 2022-07-19 | Mark Turner | Consent agenda | Approved changes to the Scheme of Delegation |
| D0156 | 2022-07-19 | Mark Turner | Vote (7 yes, 1 abstain) | Voted not to offer online tickets to the RSECon 2022 |
| D0157 | 2022-08-18 | Mark Turner | Unanimous | Agreed to get a quote from Coach Mentoring for the mentoring scheme to be run again starting in January |
| D0158 | 2022-08-18 | Mark Turner | Unanimous | Approved an events and initiatives funding application for £1,100 submitted by Jannetta Steyn |
| D0159 | 2022-08-18 | Gillian Sinclair | Unanimous | Voted to get a quote for the mentoring scheme from Coach Mentoring |
| D0160 | 2022-08-18 | Gillian Sinclair | Unanimous | Approved funding for IoT for Novices in South Africa event |
| D0161 | 2022-11-14 | Gillian Sinclair | Unanimous | Approved the health and safety policy |
| D0162 | 2022-11-14 | Gillian Sinclair | Unanimous | Approved the volunteer management policy |
| D0163 | 2022-11-14 | Gillian Sinclair | Unanimous | Approved funding for a R workshop |
| D0164 | 2023-01-16 | Gillian Sinclair | Unanimous | Approved the setting up of a Wise account to make international transfers easier |
| D0165 | 2023-02-24 | Gillian Sinclair | Unanimous | Approved the terms of engagement with the SSI |
| D0166 | 2023-04-19 | Gillian Sinclair | Unanimous | Approved the long-term ongoing subscriptions to both Menti and Sli.do |
| D0167 | 2023-05-19 | Gillian Sinclair | Unanimous | Approved funding support for RSLondonSouthEast |
| D0168 | 2023-07-18 | Gillian Sinclair | Unanimous | Approved SSI donation to the Society |
| D0169 | 2023-07-18 | Gillian Sinclair | Unanimous | Approved underwriting the costs of its officers to attend the AGM and/or associated meetings as part of the annual conference, if officers have exhausted all other sources of funding |
| D0170 | 2023-08-25 | Matt Williams | Unanimous | Approved the trustee annual report (conditional on external financial examination) |
| D0171 | 2023-09-26 | Gillian Sinclair | Unanimous | Approved delegation and budget for events and initiatives fund |
| D0172 | 2023-09-26 | Gillian Sinclair | Vote (8 yes, 2 no) | Approved funding for 5 years for RSLondonSouthEast workshops at a rate of £1k per annum |
| D0173 | 2023-09-26 | Gillian Sinclair | Unanimous | Approved paid subscription to Wild Apricot |
| D0174 | 2023-11-23 | Gillian Sinclair | Unanimous | Approved delegation of the conference budegt to the conference committee |
| D0175 | 2023-12-15 | Fliss Guest | Consent agenda | Approved David Beavan and Mary Chester-Kadwell to lead response to the UKRI funded "Towards a National Collection" programme |
| D0176 | 2023-12-15 | Fliss Guest | Consent agenda | Approved Letter of Support for Software Sustainability Institute Phase 4 |
| D0177 | 2023-12-15 | Fliss Guest | Vote (8 yes, 1 no) | Approved the move to Wild Apricot, and associated expenditure and an overlap period of both systems |
| D0178 | 2023-12-15 | Fliss Guest | Unanimous | Approved skeleton programme for RSECon24 |
| D0179 | 2024-02-29 | Gillian Sinclair | Consent agenda | Approved expenditure for mentoring programme 2024 |
| D0180 | 2024-02-29 | Gillian Sinclair | Unanimous | Approved expansion of Policy on Revocation of Access Rights for Outgoing trustees to a more general Policy on Infrastructure Access Rights For Trustees and Collaborators |
| D0181 | 2024-02-29 | Gillian Sinclair | Unanimous | Approved migration of mailing list to SendGrid |
| D0182 | 2024-02-29 | Gillian Sinclair | Unanimous | RSECon24 themes approved |
| D0183 | 2024-02-29 | Gillian Sinclair | Unanimous | Migration to Wild Apricot to go ahead |
| D0184 | 2024-03-26 | Gillian Sinclair | Vote (10 in favour, 1 abstention) | Approval of Anne-Marie Imafidon (and associated fees) as keynote speaker for RSE 2024 conference |
| D0184 | 2024-03-26 | Gillian Sinclair | Unanimous | Approval of Muzlifah Haniffa as secondary keynote speaker for RSE 2024 conference |
| D0184 | 2024-03-26 | Gillian Sinclair | Unanimous | Approval of increasing the total expenditure limit delegated to the trustees on the Conference Steering Group |
| D0184 | 2024-03-26 | Gillian Sinclair | Unanimous | Approval of a baseline budget of £140,000 total expenditure, including a £10,000 contingency for unplanned expenditure. |
| D0184 | 2024-03-26 | Gillian Sinclair | Unanimous | Approval to delegate authority for Conference Steering Group trustees to increase expenditure within the delegated total expenditure limit as additional sponsorship + donation income is confirmed |
| D0184 | 2024-03-26 | Gillian Sinclair | Unanimous | Approval to delegate authority for Conference Steering Group trustees to commit additional expenditure as needed within the delegated total expenditure limit to support an increased conference size of up to 450 in-person attendees |
| D0185 | 2024-04-25 | Gillian Sinclair | Consent Agenda | Approved support for the HiddenREF in terms of offering access to community, trustee time and advice |
| D0186 | 2024-04-25 | Gillian Sinclair | Consent Agenda | Approved support for the Turing/EBI Advancing Biomedical Data Science Careers bid by offering access to community, trustee time and advice |
| D0187 | 2024-05-23 | Fliss Guest | Unanimous | Approved changes to RSE Conference Terms of Reference |
| D0188 | 2024-05-23 | Fliss Guest | Unanimous | Approved cover of travel and accommodation for 2024 International Research Software Funders Workshop invitee |
| D0189 | 2024-06-27 | Gillian Sinclair | Unanimous | Approved higher overall expenditure delegation to cover the additional variable costs in the current budget up to a max of 450 attendees |
| D0190 | 2024-06-27 | Gillian Sinclair | Unanimous with one abstention | Approved of the shortlisting of 3 Emerging Voice Plenary speakers for the conference therefore allowing the chair to make the final decision ASAP |
| D0191 | 2024-06-27 | Gillian Sinclair | Unanimous | Approved the funding of £1400 for Mental First Aid training for 3 people for the RSE conference |
| D0192 | 2024-06-27 | Gillian Sinclair | Unanimous | Approved a temporary uplift in the Conference and Events budget from £10k to £12k to accommodate any newly approved event funding requests from now until September |
| D0193 | 2024-07-25 | Gillian Sinclair | Unanimous | Members of the Society Finance team should undergo DBS checks |
| D0194 | 2024-07-25 | Gillian Sinclair | Unanimous | Programme Chair for RSECon25 contingent on ballpark costs and steering towards a co-chair from the community |
| D0195 | 2024-07-25 | Gillian Sinclair | Unanimous | Society Statement of Support for RSECon24 Community Discovery Day |
| D0196 | 2024-08-19 | Gillian Sinclair | Unanimous | Approved RSECon24 reserve speaker Michelle Barker (if available) |
| D0197 | 2024-08-19 | Gillian Sinclair | Unanimous | Finance & Membership to change Direct Debit provider from GoCardless to Stripe |
| D0198 | 2024-08-19 | Gillian Sinclair | Unanimous with one abstention | Decision in principle on accepting potential Chan Zuckerberg Initiative income |
| D0199 | 2024-08-19 | Gillian Sinclair | Unanimous with one abstention | Approved announcement of distribution of surplus / additional community expenditure to be made at the AGM |
| D0200 | 2024-09-26 | Gillian Sinclair | Unanimous | Approved allocation of trustee roles |
| D0201 | 2024-10-31 | Gillian Sinclair | Unanimous | Approved the formation of an Environmental Impact of Research Software SIG |
| D0202 | 2024-10-31 | Gillian Sinclair | Unanimous | Approved the formation of a Reasonable Performance Computing SIG with the caveat that they should talk to the above groups |
| D0204 | 2024-11-28 | Stef Piatek | Unanimous | Approved the HPC RSE special interest group |
| D0205 | 2024-11-28 | Stef Piatek | Unanimous | Approved the RSECon25 vision statement and delegation to the RSECon25 steering group |
| D0206 | 2024-11-28 | Stef Piatek | 10 approvals, one abstention | SocRSE to join bluesky and pay for buffer to allow multiple spcial media account management |
| D0207 | 2024-11-28 | Stef Piatek | Unanimous | Delegation of budget authority for RSECon25 |
| D0208 | 2024-11-28 | Stef Piatek | Passed, with two votes against | Delegation of up to £2,500 to the Events working group for funding the pre-seeds program |
| D0209 | 2024-12-18 | Gillian Sinclair | Unanimous | Approved the Teaching and Training Special Interest Group |
| D0210 | 2024-12-18 | Gillian Sinclair | Unanimous | Approved the creation of a Policy Trustee role |