The #wd42 events are held on the last Wednesday of each month except December. Note: I don't know what we do if that day falls on a public holiday.
Speakers can be set for an event at any point. If they are set quite early it's worth confirming before the first event notifications are sent out.
Event communication is currently done by email, Twitter, and Facebook.
Social blast (Tweet + FB)
Try to announce at least one speaker at this point. Use title for talk if you have it or just cover the topic.
Email mailout
Before mailout need to:
- Crete event in Tito
- Update website
Hopefully should have both speakers lined-up at this point. Need to include Tito URL in email body in button. Email body mostly stays the same except sometimes you need to make sure whether it's "this Wednesday" or "next Wednesday" in the copy.
Repeat socials
Repeat the social posts. Generally two tweets a little apart (maybe 3, 6, or 12 hours). Facebook post can just be one. These two posts need to include:
- Venue details and times
- That pizza + drinks are provided for free
- Sponsor details
Need to set up chairs and TV in venue.
Currently the venue sponsor takes care of the drinks fridge being stocked. And the pizza is ordered on the night, so there isn't any prep currently.
- Tweet / FB post about how freakin' good the event was
- Update the FB banner image with a new banner image (banner with date of next event or just a standard image from our previous banners if we don't have any with dates made up)