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docs/articles/expensify-classic/connections/Connect-to-ADP.md
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title: How to Use the ADP Integration | ||
description: Expensify’s ADP integration allows you to pay out expense reports outside of Expensify. It creates a Custom Export Format that can be directly uploaded to ADP. | ||
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Expensify’s ADP integration enables you to process expense report payouts outside of Expensify. It generates a **Custom Export Format** that can be uploaded to ADP. | ||
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- You must be on the **Control Plan** to create a Custom Export Format. | ||
- You can import your ADP employee list into Expensify as a **CSV file** via the **People table**. This helps sync employee expense reports with ADP and is available on all plans. | ||
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# Setting Up the ADP Integration | ||
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## Step 1: Prepare the ADP Import File | ||
Your ADP import file should contain the following **five columns**: | ||
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1. **Company Code** - Found in **Edit Company** in ADP. | ||
2. **Batch ID** - Found in **Edit Company** in ADP. | ||
3. **File #** - The employee number in ADP (located under **RUN Powered by ADP > Reports > Tax Reports > Wage > Tax Register**). | ||
4. **Earnings 3 Code** - Found in **Edit Profit Center Group** in ADP. | ||
5. **Earnings 3 Amount** - Found in **Edit Profit Center Group** in ADP. | ||
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In **Expensify**: | ||
- The **File #** is entered in **Custom Field 1 or 2** in the **Members table**. | ||
- The **Earnings 3 Code** corresponds to a payroll account tracked in Expensify. | ||
- The **Earnings 3 Amount** is the total expense amount sent to payroll. | ||
- To enter the **Earnings 3 Code**, go to **Settings > Workspaces > [Group Workspace Name] > Categories > [Category Name] > Edit Rules > Add under Payroll Code**. | ||
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--- | ||
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## Step 2: Create Your ADP Export Format | ||
1. Go to **Settings > Workspaces > [Group Workspace Name] > Export Formats**. | ||
2. Add the following column headings and formulas: | ||
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| Column Name | Formula | | ||
|------------------------|----------------------------------------| | ||
| Company Code | Hardcoded from Step 1 | | ||
| Batch ID | Hardcoded from Step 1 | | ||
| File # | `{report:submit.from:customfield1}` | | ||
| Earnings 3 Code | `{expense:category:payrollcode}` | | ||
| Earnings 3 Amount | `{expense:amount}` | | ||
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The **Company Code** and **Batch ID** should be hardcoded with the values used in ADP. | ||
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## Step 3: Export Your File | ||
To generate and download the ADP file: | ||
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1. Go to the **Reports** page in Expensify. | ||
2. Select the reports you want to export. | ||
3. Click **Export to...** and choose your custom ADP format. | ||
4. The file will download in **CSV or XLS format**. | ||
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## Step 4: Upload to ADP | ||
Once exported, you can **upload the file directly to ADP** without modifications. | ||
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# Additional Features | ||
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## Bulk Updating Custom Fields and Payroll Codes | ||
You can update **Custom Fields** and **Payroll Codes** in bulk using a CSV upload in Expensify’s settings. | ||
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## Customizing Your ADP Export | ||
If you need **additional columns, headings, or datasets**, contact your **Expensify Account Manager** via the Chat option in Expensify for assistance. | ||
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# FAQ | ||
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## Do I need to adjust my ADP employee list before uploading it to Expensify? | ||
Yes. Convert your ADP employee data to match the column headings used in Expensify’s **Members table CSV export**. | ||
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## Can I add custom fields to my ADP Payroll Export? | ||
Yes! Your Expensify Account Manager can help customize your ADP Payroll export to fit your needs. | ||
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docs/articles/expensify-classic/travel/Approve-travel-expenses.md
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