Add presentation info to brainstorming agenda (#7194)

categories/marketing-and-video/rules-to-better-event-management.md

@@ -27,11 +27,12 @@ index:
 - evaluate-your-event-feedback
 - avoid-dates-text-in-graphics-for-events
 - do-you-use-events-to-market-your-consulting-work
+- presentation-run-sheet
 
 ---
-Organising an event is both rewarding and a lot of fun. There are a great number of things that you need to keep in mind though, when managing your event, whether it is a large conference, a user group or a once off launch of the latest product.
+Organizing an event is both rewarding and a lot of fun. There are a great number of things that you need to keep in mind though, when managing your event, whether it is a large conference, a user group or a once off launch of the latest product.
 
-The below rules offer guidelines to help you create a professional, efficient and successful event that can be replicated and become a stable of your professional community. The rules are based on experience from community events, such as user groups, hackdays and conferences like DDD Melbourne, however, the rules can also be applied to commercial and large scale events.
+The below rules offer guidelines to help you create a professional, efficient and successful event that can be replicated and become a stable of your professional community. The rules are based on experience from community events, such as user groups, hackdays and conferences like [DDD Melbourne](https://www.dddmelbourne.com/), however, the rules can also be applied to commercial and large scale events.
 
 The rules are split into three distinct sections:
 

rules/brainstorming-agenda/rule.md

@@ -54,3 +54,32 @@ See video on: [https://ssw.com.au/rules/use-the-brains-of-your-company](/use-the
 - **6:00 pm** – 🍻 The pub!
 :::
 :::
+
+
+## Presentations
+
+The presentations are a very important part of the brainstorming as they are sharing the outcomes of the idea with the stakeholders who can decide whether the ideas should be implemented or not.
+
+To keep presentations consistent, use a template and ensure the following is covered:
+1. Pain - What is the problem you are solving?
+2. Potential solutions and a recommendation - How can we fix the problem?
+3. Cost - how long is it going to take and how much will it cost?
+4. Next steps - how can this solution be implemented?
+
+`youtube: https://youtu.be/C6XdZgxy2K8`
+**Figure: SSW's Brainstorming PowerPoint Template (6 min)**
+
+In order to get through all the presentation in 1 day, allocate a strict schedule.
+
+E.g.
+Presentation Delivery: 7 Minutes
+Audience Q&A: 3 Minutes
+Adam’s Feedback: 3 Minutes
+Changeover: The next group must be ready to go immediately!
+
+If the team has a demo to share, get them to pre-record it and embed it into the PowerPoint. This will save time and ensure the demo goes smoothly.
+
+### Run sheet
+To help presentations run smoother, its a good idea to set up a [presentation run sheet](/presentations-runsheet) and then share it with the attendees on the day.
+
+This could be in a GitHub Discussion, Microsoft Loop or Word Doc. 

rules/brainstorming-team-allocation/rule.md

@@ -58,15 +58,13 @@ I need this data in a format to allocate teams, I want each idea as a row then e
 1. Each team also needs to be assigned an Idea Product Owner person to test the presentation and give feedback.
 2. Once everyone is allocated a team, share the result with the group.
 
-## Team setup
+### Team setup
 
 In order to make the Brainstorming day as productive as possible, set up the PowerPoints using a template.
 
 1. Create new Teams team for the Brainstorming day E.g. Sydney Brainstorming 2023
 2. For each team, create a folder in the Files tab
 3. Use a Brainstorming PowerPoint template to create a PowerPoint for each team
-    - The template should have the structure of a good Brainstorming presentation (Show the pain, suggested solutions and proposed next steps)
-
 
 `youtube: https://youtu.be/C6XdZgxy2K8`
 **Figure: Brainstorming powerpoint template (6 min)**

rules/presentation-run-sheet/rule.md

@@ -0,0 +1,20 @@
+---
+type: rule
+title: Do you provide a presentation run sheet?
+uri: presentation-run-sheet
+authors:
+  - title: Brady Stroud
+    url: https://ssw.com.au/people/brady-stroud
+related: []
+redirects: []
+created: 2023-10-22T02:15:11.000Z
+archivedreason: null
+guid: 0c12029c-cde0-43f6-b9a6-258adaeac8a1
+---
+
+At events where there are multiple presenters it's important that they know the presentation order so they can be ready to present at the right time.
+The presentation order is also valuable for the audience and the AV team.
+
+Before presentations start, make a presentation run sheet and share it with the presenters, audience and AV team.
+
+If the presentations are on a tight schedule, note the time each presentation is expected to start to help keep the event on track.