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Update Rule “warn-then-call/rule” (#9561)
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* Update Rule “warn-then-call/rule”

* Update rule.md

* Update rule.md

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Co-authored-by: Brady Stroud [SSW] <[email protected]>
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GabbyWard and bradystroud authored Nov 7, 2024
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---
seoDescription: Do you warn someone before calling them? A warm call can be a game-changer, prioritizing their attention and ensuring they're prepared to discuss important topics.
type: rule
title: Calling - Do you warn then call?
seoDescription: Do you warn someone before calling them? A warm call can be a
game-changer, prioritizing their attention and ensuring they're prepared to
discuss important topics.
uri: warn-then-call
authors:
- title: Adam Cogan
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archivedreason: null
guid: f1f96132-3b5d-43a6-9ed4-aed16f885875
---

It can be very jarring when somebody is called out of the blue and they are not expecting it. They might be deep in a task or talking to a client and by calling them their focus is getting disrupted.

Before calling someone, be sure [not to just say 'hello'](/no-hello).

A good way to initiate a call is to warm them up by giving a warning (e.g. _“Calling you in 1 min to talk about the Northwind production site being down 💀.”_).
A good way to initiate a call is to warm them up by giving a warning (e.g. *“Calling you in 1 min to talk about the Northwind production site being down 💀.”*).

<!--endintro-->

::: greybox
**Warm Calling:** Give a warning, then call.
**Hot Calling:** There's no need to give a warning, as the person you are calling is expecting your pre-arranged call.
**Hot Calling:** There's no need to give a warning, as the person you are calling is expecting your pre-arranged call.
:::

## ✅ The benefits of a warm call
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Good example - Includes email subject for reference and doesn't leave anyone waiting
:::

For [cross approvals](/cross-approvals), pinging the approvers with their priority order number shows how many you have attempted to contact before them, and how many are after if they can not take the call.

::: greybox
Calling you in 2 minutes to review a code change - Code Master (3/5)
:::
::: good
Good example - Includes priority order numbers to share how many other approvers you have attempted to contact
:::

## Using Outlook | Share to Teams

Outlook can do some of the heavy lifting for you! You can directly paste an email into a teams message with one click.
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