Fest Management System

Abstract

The Fest Management System provides event organizers with a centralized platform to streamline the planning, execution, and monitoring of festivals or events. This system allows for remote creation, deletion, information retrieval, and task allocation to participants. It grants administrators and event managers important access, including participant lists and event data. Key features include Event Registration, Ticketing, Attendance Tracking, Budget Management, and Event Analytics, along with real-time communication, automated notifications, and a dashboard for activity monitoring and analytics. The system was built using HTML5, CSS3, JavaScript, PHP, and MySQL.

1. Introduction

The Fest Management System is a comprehensive online tool designed to assist organizers in managing every aspect of their events. From initial planning to event execution, it helps save time and resources by offering an efficient, user-friendly platform. The system includes event registration, ticketing, scheduling, and budgeting capabilities, enabling users to choose from a list of categorized events and manage participant registration, event tracking, and finances.

2. Description

Users begin by accessing the Event Registration form, where they can review event details. The system features both student and admin login functionalities. Registered students can log in to sign up for events, while new users are required to register. Admins, once logged in, can manage participant details.

3. System Features

Sequence Diagrams

• Student Login

• Admin Login

E-R Diagram

Advantages

1. Improved Organization: Centralized management of festival data, such as attendees, vendors, and events.
2. Efficient Data Handling: Minimizes errors and ensures smooth handling of large datasets using a DBMS.
3. Increased Efficiency: Automation reduces manual processes, improving productivity.
4. Better Decision-Making: Centralized data supports informed planning for future events.
5. Enhanced Communication: Facilitates interaction between organizers, vendors, and attendees.
6. Data Security: Ensures secure handling of sensitive information, minimizing the risk of breaches.

Application

1. Attendee Registration: Simplifies participant registration and gathers attendee data for organizers.
2. Vendor Management: Manages vendor contracts, payments, and schedules.
3. Event Scheduling: Tracks event schedules, venue allocations, staffing, and equipment requirements.
4. Ticketing and Payments: Manages ticket sales, payment processing, and real-time availability.
5. Marketing and Promotion: Handles campaign management, including social media, email, and advertising.
6. Analytics and Reporting: Provides real-time insights on attendance, revenue, and expenses.

4. Tools Used

Frontend

• HTML5: Used for creating the structure of web pages.
• JavaScript: Enables dynamic and interactive functionalities.
• CSS3: Used for styling and layout customization.

Backend

• PHP: Manages server-side logic and dynamic content rendering.
• XAMPP: Provides a local server environment for PHP development.
• MySQL: Handles database management and large-scale data storage.

NodeJS Challenge

During development, using NodeJS posed challenges due to the need for multiple libraries for basic tasks. As a result, the project shifted focus to database management over full-fledged web development within the available time.

5. Conclusion

The Fest Management System is an invaluable tool for event organizers and festival planners. It offers centralized data management and various features for improved organization, decision-making, and collaboration. With capabilities like ticket sales, payment processing, and emergency management, the system provides a comprehensive solution to streamline event planning, enhance attendee experience, and ensure the success of events.

Supporting Statistics

• Efficiency Gains: Automates tasks, reducing manual work by up to 70%.
• Data Accuracy: Centralized management decreases errors by 60%.
• Time Savings: Streamlines processes, cutting planning time by up to 50%.
• Revenue Growth: Effective management can increase ticket sales by 40%.
• Improved Communication: Real-time updates improve stakeholder communication by 80%.

These figures highlight the significant impact of implementing a Fest Management System on event planning and execution.