Update Rule to include more details and examples (SSWConsulting#6953)

* Update rule.md * Add files via upload
UlyssesMaclaren · Oct 10, 2023 · 658400a · 658400a
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diff --git a/...your-cheque-and-memo-fields-have-a-good-description/memo-field-good-expense.png b/...your-cheque-and-memo-fields-have-a-good-description/memo-field-good-expense.png
diff --git a/rules/do-your-cheque-and-memo-fields-have-a-good-description/rule.md b/rules/do-your-cheque-and-memo-fields-have-a-good-description/rule.md
@@ -5,6 +5,8 @@ uri: do-your-cheque-and-memo-fields-have-a-good-description
 authors:
   - title: Ulysses Maclaren
     url: https://ssw.com.au/people/ulysses-maclaren
+  - title: Jimmy Chen
+    url: https://ssw.com.au/people/jimmy-chen
 related: []
 redirects: []
 created: 2013-04-19T18:45:40.000Z
@@ -13,7 +15,7 @@ guid: 9242b7c0-5b8c-43cd-aae8-66fde910f927
 
 ---
 
-If your descriptions have meaningful comments then you don't need to go back to paperwork to investigate things.  
+It is always a good idea to provide more details when submitting an expense claim or recording an invoice. This helps to ensure clarity and avoid any confusion in the future. 
 E.g. The period the invoice relates to.
 
 <!--endintro-->
@@ -25,3 +27,13 @@ E.g. The period the invoice relates to.
 ::: good
 ![Figure: Good example - Added description](memo-field-good.png "Figure: Good Example")
 :::
+
+Make sure to include the following details as much as possible:
+* The purpose: Clearly state what was for.
+* Relevant project or client information: This helps with tracking and allocation.
+* Authorization details: If it requires approval from someone, mention who authorize it.
+* Supporting documentation: Attach any necessary documents that validate it.
+
+::: good
+![Figure: Good example - A detailed description](https://github.com/JimmyChenSSW/SSW.Rules.Content/assets/112846253/e297b0b9-c372-470c-85cd-b27fc0147e12)
+:::