HaCS - Community Impact Proposal #24
Conversation
added proposal execution plan Planning for the future
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Don't go too hardcore in documenting everything. Website: make it as accessible as possible and write a bad ass readme that has everything they need to get up and running without googling down the rabbit hole. Document values nicely, helps with future future handovers |
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| It would seem that we are on the right tracks as feedback was positive. We should continue this trend and document our plans in more detail in future to guarantee the longterm longevity of the community. Since our plans and discussions around the operation and management of the community are well considered they should be maintained. | ||
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| One point of feedback was to implement a code of conduct to maintain a healthy and welcoming atmosphere. I have noticed edge cases where when we meet in person for meetups and socials discussion can sometimes divulge into inappropriate discussions, a by product of being a primarily male society. If people were made aware of the existence and enforcement of a code of conduct then we could maintain an open and welcoming atmosphere. |
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| ### Documentation | ||
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| In order to document all our procedures, ideas etc, I will need to go through all our old notes from meetings. From those I can compile a list of useful ideas and discussions to pass down to each new society. I should also outline this procedure so that new communities can do the same at infinitum. |
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How and where do you plan to document these, once you've compiled the info?
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| Every year in September we gain a new cohort of first year students who attend the student union society fair. These first year students are excited to try new things, meet new people and make friends. Moving to university can be scary experience and joining a society is one of the ways to _fit in_ and rapidly make new friends and socialise. | ||
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| Because of this we receive upwards of 100 new signups to the group. The fact that we are a free society also contributes to this as there is 0 barrier to entry. However after the initial hype and excitement of joining university has disappeared we see reduced interaction at in person workshops and meetups. Our first social meetup the year is the most well attended. This is also echoed in lectures as the first lecture is the most well attended and then attendance drops off. |
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Have you thought about ways to capture why those people stop attending?
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| In addition to the build point I'd like to make it easier for members to contribute directly to the society so for that reason | ||
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| > I propose we make our website more open and people can contribute to it and improve it. |
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This one is less of a value but a consequence of a value. Just to yakshave a little
| This is already the case and has happened quite organically. Our site exists on GitHub and one of our members has been maintaining it without even been asked. I'd like to improve this and make it easier for everyone to contribute to by outlining some build steps and hosting it properly and adding in some automation. | ||
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| ### Summary of Goals | ||
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| ### Maintaining members | ||
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| This one I don't have a definite plan for so for that reason, we'd have to sit down with the rest of the committee and outline some plans for how to combat this. One way may be to be more organised just to carry forward the momentum from the society fair. |
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This could be a tough meeting, I can see this immediately branching into a million sub-discussions. It might be a good idea to think about prompts for the possible approaches to this issue, outlining a clear agenda, and railroading this meeting hard.
Has this meeting happened already?
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| This one I don't have a definite plan for so for that reason, we'd have to sit down with the rest of the committee and outline some plans for how to combat this. One way may be to be more organised just to carry forward the momentum from the society fair. | ||
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| We should outline a plan for the first two months of the society with weekly workshops and socials so that our members can be active from day 1. |
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What's the reasoning behind 2 months in particular?
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First couple of months of uni is the easy bit. Before everyone get distracted with work. So it's kind of a good buffer for us to have before we ourselves start getting swampt with work.
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| I would like to make our own website a core part of encouraging building and contribution. It will be setup to be maintainable by the community. This can serve to ease people into working together on a project, defining plans and contributing to OSS. | ||
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| I will be setting up a build environment all based from the master branch on GitHub. With proper CI and testing that can be adjusted and maintained by anyone. |
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Remember that to new folks to programming, the very concept of a "build environment", let alone an automated one, or CI, or testing, is completely alien. How can you help newcomers to this? (this is also great though because your website will give them industry build experience)
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| ### Delivering our values | ||
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| We should continue to organise meaningful workshops and talks. To define what is and isn't meaningful we should consult the community periodically to get feedback and then plan accordingly. |
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How will you make sure everyone is involved in the feedback process? i.e. so the loudest and most willing to get feedback don't dictate the direction of the group for those more reluctant or who need more support
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| We should continue to organise meaningful workshops and talks. To define what is and isn't meaningful we should consult the community periodically to get feedback and then plan accordingly. | ||
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| We should also try to be more organised and plan ahead more so that we can better promote activities. |
Essentially: