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--- | ||
title: Sharing forms | ||
description: How to share your HeyForms. | ||
icon: 'lucide:external-link' | ||
icon: 'lucide:share' | ||
--- | ||
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The Share page is where to come when you've finished creating your form and are ready to show it to the public. | ||
HeyForm provides you with many ways to share your forms and make it easier to collect data from people. | ||
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TBD. | ||
HeyForm provides you with many ways to share your forms and make it easier to collect data from people. | ||
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![Sharing forms](/images/share.png) | ||
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## Sharing with social media and email | ||
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Clicking the social media and email buttons lets you immediately share it on Facebook, LinkedIn, Twitter, or via email. | ||
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## Sharing form as a public URL | ||
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You can share the URL of your form by clicking on the "Copy" button, anyone who clicks this link will be able to see and use your form. | ||
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If you **don't want everyone to see your form**, you can set up a password here. You can also refresh the password by clicking on the Refresh icon. | ||
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People will be asked to enter the correct password to see the form when clicking on the link you shared. | ||
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![Sharing with QR Code](/images/share-form-protection.png) | ||
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## Sharing with QR Code | ||
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You can click the QR Code button to generate one. People can scan it with their mobile devices to see and use the form. | ||
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![Sharing with QR Code](/images/share-qrcode.png) | ||
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## Embed to your website | ||
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[Read more about embed forms in this help article.](/features/embed-your-form) |
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--- | ||
title: Submissions | ||
description: How to manage your submissions. | ||
icon: 'lucide:clipboard-list' | ||
--- | ||
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Go to "Form > Submissions", you can see all the answers and statistics of each question. | ||
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![Submissions](/images/submissions.png) | ||
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## How to view the submission details? | ||
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Click on the "Expand" icon and you can see the "Submission Detail" in the right panel. | ||
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![Submission detail](/images/submisison-detail.png) | ||
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## How to move or delete submissions? | ||
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Click the "Checkbox" in the row, and click the "Move" or "Delete" button in the toolbar. | ||
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![Move submissions](/images/submission-move.png) | ||
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## How to find the "Spam" submissions? | ||
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Click the "Inbox > Spam" button to switch to the "Spam" submission list. | ||
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![Spam submissions](/images/submission-spam.png) |
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--- | ||
title: Analytics | ||
description: Analytics of your form. | ||
icon: 'lucide:bar-chart-4' | ||
--- | ||
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Go to "Form > Analytics", you can see the general analytics information of this form. | ||
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## Analytics Overview | ||
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- **Views:** How many people have seen this form | ||
- **Submissions:** How many people have submitted this form | ||
- **Complete Rate:** Ratio of Views vs Submissions Submitted | ||
- **Average Duration:** Average time it took your visitors to fill out and submit the form | ||
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![Analytics Overview](/images/analytics-overview.png) | ||
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## Report | ||
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::alert{type="warning" icon="lucide:triangle-alert"} | ||
This feature is available in the [Basic plan](https://heyform.net/pricing). | ||
:: | ||
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With report you can see all the answers and statistics of each question. | ||
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![Analytics Report](/images/analytics-report.png) |
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--- | ||
title: Collaboration | ||
description: | ||
icon: 'lucide:users' | ||
--- | ||
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::alert{type="warning" icon="lucide:triangle-alert"} | ||
This feature is available in the [Basic plan](https://heyform.net/pricing). | ||
:: | ||
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TBD |
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--- | ||
title: Custom Domain | ||
description: | ||
icon: 'lucide:globe' | ||
--- | ||
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::alert{type="warning" icon="lucide:triangle-alert"} | ||
This feature is available in the [Premium plan](https://heyform.net/pricing). | ||
:: | ||
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TBD |
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--- | ||
title: Form Settings | ||
description: | ||
icon: 'lucide:settings' | ||
--- | ||
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When you want to modify the form public access, time limit, IP limit and other settings, click the "Form settings" button of the page. | ||
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## General | ||
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### Progress bar | ||
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You can easily let respondents know how close they are to completing your form. | ||
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:gif{src="/images/settings-progress-bar.gif" alt="Progress bar"} | ||
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### View all questions | ||
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You can enable it to allow respondents to go through all the questions. | ||
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:gif{src="/images/settings-question-list.gif" alt="View all questions"} | ||
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### Navigation arrows | ||
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You can enable it to let respondents navigate between questions. | ||
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:gif{src="/images/settings-navigation.gif" alt="Navigation arrows"} | ||
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## Form public access | ||
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### Close form | ||
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When you switch on this setting, the form status will be **inactive**. At this time, the form can't be accessed and submitted by people. | ||
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![Form Settings](/images/settings-close-form.png) | ||
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### Expiration date | ||
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The form can only be accessed and submitted in a specific date range when you set up this setting. | ||
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![Expiration date](/images/settings-scheduled-date.png) | ||
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### Countdown (time limit) | ||
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If you want to limit the time for people to submit the form, you can set a time here, which is usually used in exam scenarios. | ||
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![Countdown](/images/settings-countdown.png) | ||
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HeyForm provides three-timing units: "hour", "minute" and "second". The form will count down when the respondent opens the web browser. | ||
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Once time is up, the form will be closed and can't be submitted. If the respondent wants to submit again, he can only refresh the web browser and re-submit it. | ||
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:gif{src="/images/settings-countdown.gif" alt="Countdown"} | ||
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### IP address limit | ||
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When you don't want the same IP address to submit too many times in a short period, you can set this setting. HeyForm provides two ways for this: | ||
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- The same IP address is only allowed to submit the form once | ||
- The same IP address can submit up to several times in a certain period | ||
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![IP address limit](/images/settings-ip-limit.png) | ||
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### Maximum submission limit | ||
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This option will limit the number of submissions. If the number of submissions exceeds the maximum number you have set, the form **will not be allowed to submit** anymore. | ||
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![Maximum submission limit](/images/settings-max-limit.png) | ||
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## Multi-Language | ||
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Save time and reach a wider audience by creating a single form with multiple language options. No need to worry about translations, as [OpenAI GPT](https://openai.com/) will handle all the hard work for you. | ||
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We currently support 7 languages: | ||
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- English | ||
- German | ||
- French | ||
- Japanese | ||
- Polish | ||
- Chinese (Simplified) | ||
- Chinese (Taiwan) | ||
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### Primary language | ||
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When a user's language isn't supported or lacks available translations, all form elements such as questions, default buttons and validation errors will display in the primary language. | ||
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### Translations | ||
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::alert{type="warning" icon="lucide:triangle-alert"} | ||
This feature is available in the [Premium plan](https://heyform.net/pricing). | ||
:: | ||
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![Translations](/images/settings-translations.png) | ||
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## Protection | ||
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### Password protection | ||
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Secure your form with a single, easy-to-remember password. | ||
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![Password protection](/images/settings-password-prevention.png) | ||
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### Bots Prevention | ||
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Prevent bot submissions by enabling the captcha. | ||
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![Bots Prevention](/images/settings-bots-prevention.png) | ||
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### Anti-Spam | ||
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Enable to prevent spam submissions. | ||
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![Anti-Spam](/images/settings-anti-spam.png) |
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--- | ||
title: Hidden fields | ||
description: | ||
icon: 'lucide:eye-off' | ||
--- | ||
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![Hidden fields](/images/hidden-fields.png) | ||
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Hidden fields enable you to track subjects under investigation. They remain invisible to anyone filling out the form, yet allow for the efficient collection and utilization of data. | ||
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Some examples may include: | ||
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- Monitor the origin of your respondent's traffic (social media, website triggers, or other sources) | ||
- Forward UTM parameters to effectively track marketing campaigns. | ||
- Pass details about your respondents, such as names or email addresses, to your responses. | ||
- Mention information in your form, like the name of your respondent. | ||
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## Create a hidden field | ||
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- Go to "Edit form" page | ||
- Click "Logic" in the right sidebar | ||
- Click "+" button beside the "Hidden Fields" | ||
- Input the Hidden Field's name | ||
- Click the "Add hidden field" button | ||
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:gif{src="/images/create-hidden-field.gif" alt="Create a hidden field"} | ||
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When you're prepared to distribute the form, incorporate the parameters and their respective values into your URL prior to sharing the link. This can be done in two ways: | ||
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- Manually: Append the variable to your form's URL before disseminating your form. | ||
- Automated: Employ a CRM system (like Salesforce) or an email automation tool (such as Mailchimp) to pre-fill your data. This ensures your respondents automatically receive a personalized URL containing the appropriate data. | ||
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::alert{type="info" icon="lucide:info"} | ||
To incorporate the first hidden field into your URL, it should commence with a question mark (`?`). When you need to add multiple fields, they should be separated by an ampersand (`&`). | ||
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For instance, if you're aiming to include the traffic source as Product Hunt, your URL would be structured as follows: | ||
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https://heyform.net/f/A8KEBhvD?name=Jim&ref=producthunt | ||
:: | ||
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## Hidden fields in submissions | ||
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You can find the hidden fields and answers on the Submissions page after respondents submit your form. | ||
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![Hidden fields in submissions](/images/submission-hidden-fields.png) |
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