ECA Management System : Project Overview

Made by "Team Apocalypse":

• S M Jishanul Islam
• Sadia Ahmmed
• Sahid Hossain Mustakim

Description

A desktop application designed to create a comprehensive system for managing the co-curricular activities of students, clubs and forums, and admins of United International University. This desktop application interconnects three parties to a single platform forming a centralized zone to ensure efficient and smooth workflow.

Context:

This application is developed to solve the problems and simplify the procedures that we found daunting in our forum life. Moreover, we have also conducted some surveys to analyze the difficulties faced by the students and the students bodies. In addition, many students who are devoted to academics thinks co-curricular activities as a trouble because of the time consuming inefficient system.

Problem Analysis:

• No automated system for managing the club activities
• Excessive dependence on social media
• Inefficient or No Data management system.
• Most of the works are done manually i.e. excess dependency on human
• Extremely time-consuming and confusing joining procedure for students
• Regular activities are very lengthy and slow

Problem Statement: No digitally automated centralized system to ensure efficient workflow

Our Solution :

A comprehensive co-curricular activity management system

• Makes lengthy processes short in 3-4 easy steps
• Totally automated
• Provides a shared central system for easier access of resources
• Processes work in real-time for recent updates.
• Includes financial and data management systems.

Features for the concerned parties:

For Clubs and Forums:

• Tools to manage members
• Customizable forum dashboard
• Form departments to divide the work and monitor them accordingly
• Run different public relations and marketing campaign for the forum
• Services to assign and oversee the tasks of the members
• Manage and filter all sort of financial transactions
• Real time Announcement system including push notification to notify the members about the activities
• Find the analysis of the overall efficiency of the forum or club

For Students:

• Tools to manage the co-curricular activities
• Easy way to request for joining a club/forum
• Personal Dashboard to view and maintain their co-curricular activities
• Receive realtime announcements to keep up to date with your clubs or forum.
• Complete Task Assignment system
  • Get the tasks assigned
  • separate sections for viewing the task assigned by different clubs
  • View the assigned task details and
  • Notify the completion of the tasks

For Admins:

• Register official bodies of Clubs and Forums.
• Remove any Club or Forums
• Interact with all Clubs and Forums.

Guide for the Students:

See which clubs and forums you are affiliated with

Get involved in the latest news with real-time notice boards:

Join your interested clubs and have fun!

Develop your skills by completing due tasks!

Tools used:

• Java
• JavaFX Scenebuilder
• MySQL
• Apache POI
• TrayNotification

©Team Apocalypse: S M Jishanul Islam, Sadia Ahmmed, and Sahid Hossain Mustakim, 2022.