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How To Remote: A collection of practical tips for working from home.

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How To Remote

A collection of practical tips for working from home. All contributions are welcome, learn more on how to do so here.

Contributions by

Sander Mangel, Sebastian Klett

Home Office

  • Designate a room as office. This helps keeping home and work seperated.
  • Let your colleagues know when you are online, and make sure to be available via a chat program or email.
  • Keep a routine. Start at the same time, have a lunch break and stop at the end of the day.
  • Maintain regular hours.
  • Don't forget to log your time if you have to.

Conference Calling

  • Assume every meeting is a remote meeting.
  • Send meeting details well ahead of time.
  • Try to avoid calling in as a group under one account, groups are harder to hear and talk amongst themselves
  • Speak English at all times if there is more than one language.
  • Invest in proper audio
    • When hosting a group; teleconference microphones like Jabra Speak.
    • For callers sitting alone; use a proper headphone with mic
    • Mute when not speaking
  • Use a tool such as zoom.us, whereby, jit.si, Discord or hangouts
    • That has a web version that requires no installation.
    • If possible has dial-in.
    • Recording option.
  • No offline tools are used, everything is online.
    • Stickies & Whiteboard? Use Miro.com / awwapp.com
    • Notes? Share a Google Doc.
  • Appoint a note-taker and post notes for others to read afterwards.
  • For more than 2 callers; appoint a moderator that involves people dialling in by asking them to speak and checks chat/slack channels if someone is mentioning a connection issue.
  • Stable internet connections are important
    • Make sure everyone has at least 1.5Mbps up AND down, test with fast.com.
    • Slow connection? Dial in.
    • Disable video when possible, have one person share their screen.
  • Always send a summary with actions to take via mail as a followup

(Mental) Health

  • As mentioned before; stick to a routine. This is one of the most important advices.
  • When possible, go for a daily walk or jog to get some fresh air
  • Take breaks away from the work station so once in a while
  • With a full kitchen and pantry just steps away its tempting to snack a lot, go for healthy options
  • Socialise with colleagues. Try to set up regular catchups to talk off-topic with your colleagues or attend online meetups.
  • Take sick days when you're ill.
  • Before starting to work, follow all the preparations as if you were going to the office (cleaning, breakfast, clothes, make-up, ...).
  • Ventilate the rooms before starting work, during the lunch break and at the end of the working day.
  • If you want to take advantage of the remote for small home keeping activities (washing machine, cleaning, dustbins, other..) take advantage of the mid-morning / afternoon breaks... avoid interrupting work activities.
  • Give value to extra work activities by reserving the right space/time for them and abandoning laziness :)

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