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Google Arts Data Upload
Hugh Lilly edited this page May 17, 2020
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- Use the Field Mappings below to set up the Vernon/Presto export
- Log in to the Google Cultural Institute console
- Click Add New Items to open the Advanced Import modal
- Open the master spreadsheet from the link provided
- Add however many new rows at the bottom you'll need (one per image file)
- Add your metadata; use the documentation to make sure your field names are correct and your data is in the right place
- Return to the console and click Upload media on the Advanced Import modal
- Do not add folders, just individual JPEGs or TIFFs (max. 100MB each)
- The filenames of the images need to match the
filespecfield in the metadata sheet - Save the spreadsheet, return to the console and click Upload Google Sheet; this will begin the process of reading each line of the sheet and finding new files to match rows with, thereby adding new items, new subitems, or updating existing items.
To make an item multi-image, you must first delete the item from the GCI Items console. Otherwise the system will say that the first image is already referenced by an existing item. Adding the item again as part of a "sequence" will recreate it.
| Google Field Name | Notes | Vernon / Field Name | Presto Field Name |
|---|---|---|---|
| itemid | Required | System ID | |
| filespec | Required - Either image filename or YouTube video ID. | Required | |
| filetype | Required - Must be "image", "video" or "sequence - For items with multiple digitizations, please use “sequence” | "IMAGE" | |
| subitemid | only use if an item has multiple parts /images | ||
| orderid | only use if an item has multiple parts /images | ||
| title/en | Required | Name /Title | |
| title/rar | Title with language code (Eg Cook Islands Māori) | Other name | |
| description/en | Maximum 2000 characters | Brief Description | |
| description/fr | |||
| creator#0/en | Primary Maker name only | ||
| creator#1/en | Secondary Maker | ||
| creator#0/fr | |||
| creator#1/fr | |||
| location:placename#0/en | Primary Prod Place | ||
| location:placename#0/fr | |||
| location:lat#0 | Production Place - Latitude From (Export) | ||
| location:long#0 | Production Place - Longitude From (Export) | ||
| dateCreated:start | Date or start date | Primary Prod Date (Earliest) | |
| dateCreated:end | Optional, end date of a date range. If used the date range will be displayed. | Primary Prod Date (Latest) | |
| datePublished:display | Optional, text to display instead of date value | Primary production period | |
| type | Physical or material type of the item. | ||
| format | |||
| medium | Material or form used by the artist/creator. | Media Materials | |
| contributor | |||
| date:start | |||
| datePublished:start | |||
| locationCreated:placename | Primary Production place | ||
| language | |||
| originalSource:text | Do not use | ||
| originalSource:url | Do not use | ||
| provenance | |||
| publisher | |||
| relation:text | Text to display as link | credit line | |
| relation:url | URL of link | URI - Collections Online Link | |
| rights | Copyright | ||
| subject | Free text field for keywords representing topic of item. | Cultural Origin / subject | |
| transcript | |||
| customtext:demolabel1 | Field Collector | ||
| customlocation:demolabel2:placename | Field Collection Place | ||
| customdate:demolabel3:start | |||
| customdate:demolabel3:end | |||
| customlink:demolabel4:text | |||
| customlink:demolabel4:url |
| creator#0 | creator#1 | creator#2 |
|---|---|---|
| John Doe | Sam Smith | Jane Doe |