Google Arts Data Upload

You can upload individual items or bulk upload content into Google Arts and Culture.

Bulk Upload

• Log into Google Cultural Institute
• Prepare the metadata for import
  • You can use a CSV created in Excel or a Google Sheet - If you use a Google sheet you need to provide shared access, when you come to upload the sheet you will be provided with an email to share the document with.
  • Use the Field Mappings below to set up the Vernon/ Presto export.
• Use the dropdown to select Advanced Import
• Follow the instructions to upload media
  • Do not add folders - just individual files and images.
  • The filenames of the images need to match the filespec field in the metadata sheet
• Upload metadata.

---

Field Mappings

Google Field Name	Notes	Vernon / Field Name	Presto Field Name
itemid	Required	System ID
filespec	Required - Either image filename or YouTube video ID.	Required
filetype	Required - Must be "image", "video" or "sequence - For items with multiple digitizations, please use “sequence”	"IMAGE"
subitemid	only use if an item has multiple parts /images
orderid	only use if an item has multiple parts /images
title/en	Required	Name /Title
title/rar	Title with language code (Eg Cook Islands Māori)	Other name
description/en	Maximum 2000 characters	Brief Description
description/fr
creator#0/en		Primary Maker name only
creator#1/en		Secondary Maker
creator#0/fr
creator#1/fr
location:placename#0/en		Primary Prod Place
location:placename#0/fr
location:lat#0		Production Place - Latitude From (Export)
location:long#0		Production Place - Longitude From (Export)
dateCreated:start	Date or start date	Primary Prod Date (Earliest)
dateCreated:end	Optional, end date of a date range. If used the date range will be displayed.	Primary Prod Date (Latest)
datePublished:display	Optional, text to display instead of date value	Primary production period
type	Physical or material type of the item.
format
medium	Material or form used by the artist/creator.	Media Materials
contributor
date:start
datePublished:start
locationCreated:placename		Primary Production place
language
originalSource:text	Do not use
originalSource:url	Do not use
provenance
publisher
relation:text	Text to display as link	credit line
relation:url	URL of link	URI - Collections Online Link
rights		Copyright
subject	Free text field for keywords representing topic of item.	Cultural Origin / subject
transcript
customtext:demolabel1	Field Collector
customlocation:demolabel2:placename	Field Collection Place
customdate:demolabel3:start
customdate:demolabel3:end
customlink:demolabel4:text
customlink:demolabel4:url

Providing Multiple Values.

creator#0	creator#1	creator#2
John Doe	Sam Smith	Jane Doe