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Fix typo on the rules I created recently #8305

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8 changes: 1 addition & 7 deletions rules/allocate-expenses-per-office/rule.md
Original file line number Diff line number Diff line change
@@ -1,6 +1,6 @@
---
type: rule
title: "Do you know how to allocate expenses per office?"
title: Do you know how to allocate expenses per office?
uri: allocate-expenses-per-office
authors:
- title: Jimmy Chen
Expand Down Expand Up @@ -30,14 +30,8 @@ E.g. If there is a recruitment ad for an open position in Melbourne with a cost

The office chosen should genuinely reflect the beneficiary.

::: greybox
* If Bob travels from Sydney to Brisbane to give a speech at a conference held by the Brisbane office, the cost should be allocated to Brisbane
* If Bob travels from Sydney to Melbourne for training, then the cost is allocated to Sydney
:::

::: good
Figure: Good example - always allocate expenses to the more relevant office
:::

Automated tools, like accounting software, should be used to streamline the allocation process and reduce the risk of errors.
Accounting software, such as Xero, provides the option to include an office for transactions; however, some overhead costs need to be manually allocated based on a certain rate.
Expand Down
38 changes: 20 additions & 18 deletions rules/manage-travel-in-centralized-systems/rule.md
Original file line number Diff line number Diff line change
@@ -1,6 +1,6 @@
---
type: rule
title: "Do you manage travel in centralized systems?"
type: rule-
title:Do you manage travel in centralized systems?
uri: manage-travel-in-centralized-systems
authors:
- title: Jimmy Chen
Expand All @@ -15,14 +15,13 @@ created: 2024-02-22T00:00:00.000Z
guid: aefbe7e0-1909-42de-8d7d-d8fdf029b003
---

When employees need to travel between offices or various locations,
they typically require accommodation, flights, transportation, and other necessities.
Managing these bookings, obtaining approvals, and handling tax invoices can be both costly and time consuming.
When employees need to travel between offices or various locations, they typically require accommodation, flights, transportation, and other necessities. Managing these bookings, obtaining approvals, and handling tax invoices can be both costly and time consuming.

Imagine first organising a trip six months in advance, and having to wait that long until you receive the invoices.
Now multiply this complexity by managing several reservations concurrently. It becomes overwhelming! Orz
Imagine first organizing a trip 6 months in advance, and having to wait that long until you receive the invoices. Now multiply this complexity by managing several reservations concurrently. It becomes overwhelming!

In a dynamic business environment, effectively managing travel expenses is key for organizations trying to optimize costs while maintaining efficiecy and compliance.
<!--endintro-->

In a dynamic business environment, effectively managing travel expenses is key for organizations trying to optimize costs while maintaining efficiency and compliance.

Utilizing centralized booking platforms can help greatly in achieving this.

Expand All @@ -32,18 +31,21 @@ Utilizing centralized booking platforms can help greatly in achieving this.
* Flight – [Qantas Business, Virgin Business](/missing-flight-invoices/)
* Uber – [Uber for Business](/do-you-make-business-travel-easier/)

It is important to establish appropriate access levels and securely share login credentials using tools like Keeper.
This ensures that administrators and accountants can efficiently manage documentation and expenses.
It is important to establish appropriate access levels and securely share login credentials using tools like Keeper. This ensures that administrators and accountants can efficiently manage documentation and expenses.

![Figure:❌ Bad example - Book a hotel using company money without a system](manage-travel-1.png)
::: bad
![Figure: Bad example - Book a hotel using company money without a system](manage-travel-1.png)
:::

![Figure:✅ Good example - All bookings can be found on a centralized place](manage-travel-2.png)
::: good
![Figure: Good example - All bookings can be found on a centralized place](manage-travel-2.png)
:::

Centralized travel management system offers several critical advantages for organizations:

* **Streamlined Processes**: Centralization simplifies travel expense procedures, reducing manual tasks and inefficiencies.
* **Control & Compliance**: Ensures adherence to travel policies and regulations, minimizing risks and ensuring consistency.
* **Insightful Reporting**: Real-time data provides visibility into travel spending, facilitating informed decision-making and budget planning.
* **Fraud Prevention**: Automated validation checks and approval workflows help detect and prevent fraudulent expenses.
* **Cost Efficiency**: Centralization reduces administrative overhead and unnecessary spending, leading to cost savings.
* **Scalability & Flexibility**: Systems can adapt to changes in travel requirements and organizational growth, ensuring continued efficiency.
* **Streamlined Processes** - Centralization simplifies travel expense procedures, reducing manual tasks and inefficiencies
* **Control & Compliance** - Ensures adherence to travel policies and regulations, minimizing risks and ensuring consistency
* **Insightful Reporting** - Real-time data provides visibility into travel spending, facilitating informed decision-making and budget planning
* **Fraud Prevention** - Automated validation checks and approval workflows help detect and prevent fraudulent expenses
* **Cost Efficiency** - Centralization reduces administrative overhead and unnecessary spending, leading to cost savings
* **Scalability & Flexibility** - Systems can adapt to changes in travel requirements and organizational growth, ensuring continued efficiency
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